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Cashbook Bank Reconciliation Improvements
Viewed 15110 times since Fri, Jun 8, 2012
Datafile Software Cashbook Bank Reconciliation Improvements The Bank Reconciliation screen displayed a list of 10/16 transactions per screen and you scrolled up/down the list as you reconciled the transactions against your bank statement but... Read More
Full Mode Financial Summary Definition - Nominal
Viewed 14056 times since Wed, Jun 27, 2012
Datafile Software Full Mode Financial Summary Definition - Nominal A full mode financial summary prints a single ‘page’ (up to 132 lines). The page can be up to 255 characters wide. You can print up to twenty columns of figures ... Read More
Set Non-Posting Status Flag - Nominal
Viewed 10265 times since Wed, Jun 27, 2012
Datafile Software Set Non-Posting Status Flag - Nominal If using a partitioned code structure then the ‘header’ accounts should be flagged for ‘non-posting’ – i.e. no journals are entered for these accounts. When you... Read More
Financial Summaries - Percentage Variance Column
Viewed 9975 times since Fri, Jun 8, 2012
Datafile Software Financial Summaries - Percentage Variance Column Financial Summaries allow the print of variance values between items such as actual values against budgets, this year’s actual values against last year actual values etc... Read More
Payments with Remittance Advice - Cashbook
Viewed 6909 times since Wed, Jun 27, 2012
Datafile Software Payments with Remittance Advice - Cashbook This option allows you enter your payments within the Cashbook and produce a remittance advice (and cheque) as opposed to entering them in the Purchase Ledger. It is only applicable... Read More
VAT Adjustments - VAT on Imported Goods
Viewed 3730 times since Fri, Oct 12, 2018
VAT on Imported Goods When goods are purchased from a country outside the EU then import VAT may be applied. Typically, a separate invoice is supplied from the courier showing the amount of import duty and VAT due. Subject to the normal rules... Read More
VAT Adjustments - Post-Dated Purchase Invoices
Viewed 3360 times since Thu, Oct 11, 2018
Post-Dated Purchase Invoices The Datafile Purchase Ledger allows posting to the current purchase ledger period and one future period. If you receive a purchase invoice for an earlier period that has now been closed, you can post that transaction... Read More
VAT Form 100 - Group VAT Registration
Viewed 3325 times since Tue, Oct 9, 2018
Group VAT Registration The Cashbook VAT Form 100 reports its entries based on Nominal Ledger transactions. In a multi company environment where companies share the same VAT registration number, these need to be consolidated to submit the VAT... Read More
Fuel Scale Charge Posting
Viewed 3180 times since Fri, Oct 12, 2018
Fuel Scale Charge Posting If your company is registered for VAT, you can reclaim the VAT element of any expenditure on fuel provided by your company for use with company cars. This usage includes both private and business mileage. In return, HM... Read More
Receipt and Payment Posting - Cashbook
Viewed 3143 times since Wed, Jun 27, 2012
Datafile Software Receipt and Payment Posting - Cashbook The most frequent use of receipt transactions is for recording the cheques received in any one day. You may be banking a number of cheques, some charge card receipts like American... Read More
VAT Adjustments - Partial VAT Exemption Scheme
Viewed 2817 times since Thu, Oct 11, 2018
Partial VAT Exemption Scheme (VAT Notice 706) A business is partially exempt if it makes, or intends to make, both taxable and exempt supplies and incurs tax on costs that relate to both.  If your business is partially exempt, then you may... Read More
Daily VAT Totals on Nominal Update from Sales / Purchase
Viewed 2716 times since Fri, Jun 8, 2012
Datafile Software Daily VAT Totals on Nominal Update from Sales / Purchase Some Datafile users have accounting periods which do not exactly match their VAT months/quarters. For example, the working month may start on the 3rd of a month and end... Read More
Journal Entry - Nominal
Viewed 2518 times since Wed, Jun 27, 2012
Datafile Software Journal Entry - Nominal There are many requirements when you may need to post a journal to the nominal ledger: Posting payroll entries (if you do not already link the Datafile Software payroll to the nominal ledger) Posting... Read More
System Profiles - Nominal
Viewed 2344 times since Wed, Jun 27, 2012
Datafile Software System Profiles - Nominal You specify here a number of parameters that are required if you are using the nominal ledger and/or cash book. Some of these parameters are used by other applications, such as the sales and purchase... Read More
Audit Pointers - Nominal
Viewed 2331 times since Wed, Jun 27, 2012
Datafile Software Audit Pointers - Nominal This option checks and resets the relationship between the accounts and transactions file. On selection you are asked whether you want to perform the check for all master records or for individual codes ... Read More
Increased Nominal Account Name Size
Viewed 2291 times since Fri, Jun 8, 2012
Datafile Software Increased Nominal Account Name Size The Nominal Account Name item size is by default 25 characters and whilst this could be increased screen limitations in the NAMES functions of the account maintenance restricted the maximum... Read More
DELETE - Delete an Account - Nominal
Viewed 2263 times since Wed, Jun 27, 2012
Datafile Software DELETE - Delete an Account - Nominal You cannot delete an account unless it has a non-zero balance, nor can you delete an account which still has transactions on file. You may have to wait until after all transactions for the... Read More
Default Bank Account for Receipts and Payments
Viewed 2249 times since Wed, Jun 13, 2012
Datafile Software Default Bank Account for Receipts and Payments When posting a receipt or a payment the system uses the default bank account as recorded within the Nominal and Cashbook System Profiles which can then be changed as required... Read More
Defining Financial Summaries - Nominal
Viewed 2187 times since Wed, Jun 27, 2012
Datafile Software Defining Financial Summaries - Nominal On the Professional,Diamond and Premier product ranges you can design up to 40 financial summaries such as profit and loss statements, balance sheets, funds flow and other management... Read More
Column Headings for Financial Summaries Spreadsheet Output
Viewed 1953 times since Fri, Oct 26, 2012
Datafile Software Column Headings for Financial Summaries Spreadsheet Output When you output a ‘full-mode’ financial summary to Excel/OpenOffice the system uses the balance item as the column heading. However, for special balance... Read More
System Status - Nominal
Viewed 1932 times since Wed, Jun 27, 2012
Datafile Software System Status - Nominal This displays a summary of the current status of the nominal ledger. It acts as a useful check on the ledger. COMPANY — displays the identifying code and the name of the company in use FILES ... Read More
Financial Summaries
Viewed 1930 times since Wed, Jun 13, 2012
Datafile Software Financial Summaries This new release brings a major improvement in the financial summary design process for ‘full mode’ reports in that you can now control font and size for both data and text items and insert... Read More
Hyperlinks on Full Mode Financial Summaries
Viewed 1921 times since Tue, Jun 12, 2012
Datafile Software Hyperlinks on Full Mode Financial Summaries Release 6.1 introduced links within screen/spooled reports allowing you to review a report and then access the Ledger Enquiry based on links against the account / stock / order... Read More
Post Bank Charges - Cashbook
Viewed 1912 times since Wed, Jun 27, 2012
Datafile Software Post Bank Charges - Cashbook This option gives you a journal entry screen exactly as described already for Journal Entries above. Follow the instructions there. Read More
Reverse Dated Provisionals - Nominal
Viewed 1853 times since Wed, Jun 27, 2012
Datafile Software Reverse Dated Provisionals - Nominal This procedure is similar to the above except that it reverses provisional journals for which you did enter a reversal date for the current period. As with the previous option you are asked... Read More
Additional Sales / Purchase Account Display Items
Viewed 1829 times since Tue, Jun 12, 2012
Datafile Software Additional Sales / Purchase Account Display Items When posting a receipt or payment the system displays the account name, first two lines of the address and the account balance on entry of the customer / supplier account code... Read More
System Profiles Screen 2 - Cashbook
Viewed 1827 times since Thu, Jun 28, 2012
Datafile Software System Profiles Screen 2 - Cashbook For each of the sales and purchase ledgers you are asked the following questions: Use Receipt/Payment ref as "Reference"? You enter a journal number against each cash book... Read More
Database Profiles - Nominal
Viewed 1800 times since Thu, Jun 28, 2012
Datafile Software Database Profiles - Nominal Database Profiles are the interface between the program and the databases, they allow the program to read/update the data and interpret the values contained within. The data item profiles for the... Read More
Select Key Definition - Nominal
Viewed 1790 times since Thu, Jun 28, 2012
Datafile Software Select Key Definition - Nominal Whenever you press <F4-Select> against an application database within the nominal ledger the details displayed can be configured to show what you require. This is done via the ‘Select... Read More
Reconcile Bank Account - Cashbook
Viewed 1740 times since Wed, Jun 27, 2012
Datafile Software Reconcile Bank Account - Cashbook This option allows you to perform the reconciliation procedure.Cash Account Give the cash book account code for this account. The account name is then displayed. You can <Escape> from the... Read More
User Defined Journals - Nominal
Viewed 1734 times since Wed, Jun 27, 2012
Datafile Software User Defined Journals - Nominal Many of the transactions which you need to enter into the nominal ledger are the same from one period to the next, with only perhaps some changes in values. To help you speed up journal entries... Read More
VAT Form 100 - Process on Period Dates
Viewed 1728 times since Tue, Jun 12, 2012
Datafile Software VAT Form 100 - Process on Period Dates The VAT Form 100 can be configured to work on monthly or quarterly periods and processes based on the calendar – i.e. if monthly processes transactions from 01/01/2008 to 31/01/2008, if... Read More
Cash Flow Forecast - Cashbook
Viewed 1725 times since Wed, Jun 27, 2012
Datafile Software Cash Flow Forecast - Cashbook Cash flow planning has two distinct flavours: Short-term cash flow, needed by you to make sure you are in funds. This looks forward only a few weeks, you may well revise it daily (at the minimum,... Read More
VAT Form 100 - Cashbook
Viewed 1712 times since Wed, Jun 27, 2012
Datafile Software VAT Form 100 - Cashbook This option allows the facility to print the details required for the quarterly (monthly) VAT Form 100 that all VAT traders in the UK must send to their VAT offices. The facility can also print an audit... Read More
Making Tax Digital – VAT Form 100
Viewed 1701 times since Fri, Jun 19, 2020
Datafile 2019 and above Making Tax Digital is a part of the government’s plans to make it easier for individuals and businesses to get their tax right and keep on top of their affairs.  Every business now has access to their own... Read More
Revalue a Nominal Account - Nominal
Viewed 1695 times since Wed, Jun 27, 2012
Datafile Software Revalue a Nominal Account - Nominal The need to revalue nominal accounts normally comes about only due to a change in the holding rate.Even in this event it may only be certain balance sheet accounts which need to be revalued.... Read More
Trial Balance - Cashbook
Viewed 1675 times since Wed, Jun 27, 2012
Datafile Software Trial Balance - Cashbook A trial balance reports all the cash book accounts, with their current balances listed in the debit or credit column as appropriate, and so gives a complete picture of the current position of the cash... Read More
Journal Cleardown - Nominal
Viewed 1649 times since Wed, Jun 27, 2012
Datafile Software Journal Cleardown - Nominal You can clear transactions from the transactions file whenever you like and you do not have to remove transactions at all (subject to product level file size limits). You are advised to keep all... Read More
Receipt Column Headings - Cashbook
Viewed 1639 times since Wed, Jun 27, 2012
Datafile Software Receipt Column Headings - Cashbook You use this option to define the columns you want for entering cash receipts, and the characteristics of each column. The definition screen is shown below, and the list already shows the... Read More
Close Period for Posting
Viewed 1586 times since Fri, Jun 8, 2012
Datafile Software Close Period for Posting The Accounting Calendar within Datafile is open for two financial years – the current year and the previous year and whilst the sales, purchase and stock ledgers are set in one period within the year... Read More
Cash Book Transactions - Cashbook
Viewed 1520 times since Thu, Jun 28, 2012
Datafile Software Cash Book Transactions - Cashbook The various types of journal include cash receipts and cash payments, transfers between cash accounts, journal entries, and automatic postings. The cashbook program itself allows you to... Read More
Current Actuals, Previous Actuals, Prev –1 Actuals - Nominal - Database Profiles
Viewed 1491 times since Thu, Jun 28, 2012
Datafile Software Current Actuals, Previous Actuals, Prev –1 Actuals - Nominal - Database Profiles For each of these headings the following values are required: Data Item Type Alternative Notes Start Year Balance L K The actual start-of... Read More
Record Journal Number on Sales / Purchase Transactions
Viewed 1461 times since Tue, Jun 12, 2012
Datafile Software Record Journal Number on Sales / Purchase Transactions When you update the nominal ledger from the sales/purchase ledger the system creates an ‘audit trail’ report of the import transactions processed and records... Read More
System Profiles Screen 1 - Nominal
Viewed 1457 times since Wed, Jun 27, 2012
Datafile Software System Profiles Screen 1 - Nominal Omit Year End for this Nominal You may have configured your system to share the same nominal ledger databases across companies.If you do this then you should only run the year-end in one... Read More
End of Year Procedure - Nominal
Viewed 1452 times since Wed, Jun 27, 2012
Datafile Software End of Year Procedure - Nominal This procedure opens up a new year for the company. As discussed earlier you may have to do this shortly before the actual year-end for ‘forward postings’ in the sales and purchase... Read More
Payment Column Headings - Cashbook
Viewed 1443 times since Wed, Jun 27, 2012
Datafile Software Payment Column Headings - Cashbook Payment columns are defined in exactly the same way as for receipt columns, as shown in the screen below. Notes This example shows a "contra” column defined to allow matching of invoices... Read More
Receipt Totals Analysis, Payment Totals Analysis
Viewed 1435 times since Wed, Jun 27, 2012
Datafile Software Receipt Totals Analysis, Payment Totals Analysis These reports serve a similar purpose to the preceding reports, except that they summarise the receipts and payments details into one line each. It is usual to show the individual... Read More
Reports & Analyses - Cashbook
Viewed 1434 times since Thu, Jun 28, 2012
Datafile Software Reports & Analyses - Cashbook These reports are almost exactly the same as the Report Listings & Analyses in the nominal ledger. Even though you may not be using the nominal ledger, you still have the same requirement... Read More
Nominal Transactions - Nominal
Viewed 1423 times since Thu, Jun 28, 2012
Datafile Software Nominal Transactions - Nominal The various types of journal include a single entry journal with matching debit and credit amounts; multiple debit and credit journals (up to a maximum of 200 in one journal) provided that total... Read More
Maintain Accounts - Cashbook
Viewed 1409 times since Wed, Jun 27, 2012
Datafile Software Maintain Accounts - Cashbook This option allows you to add, amend, view and delete cash book accounts. If you are already using the nominal ledger, then these options largely duplicate the Maintain Chart of Accounts options... Read More
Information Only Accounts
Viewed 1406 times since Tue, Jun 12, 2012
Datafile Software Information Only Accounts When designing a financial summary you often want to include non-financial information such as, value of orders taken this period, value of quotes made, calls made/received, etc. for reporting and... Read More
Reverse Journals - Continue to Next Entry
Viewed 1402 times since Fri, Nov 22, 2013
Datafile Software Solutions Reverse Journals - Continue to Next Entry Historically the Nominal Journal Reference was a four-digit number. Whilst we now allow a six-digit reference, many users still use a four-digit value and, as such, have... Read More
Journals - Nominal
Viewed 1380 times since Wed, Jun 27, 2012
Datafile Software Journals - Nominal Although you almost certainly update your nominal ledger automatically from your sales and purchase ledgers and maybe from other systems such as payroll and fixed assets too, there are many other... Read More
Multiple Updating - Update From Any Datafile Database File - Nominal
Viewed 1376 times since Thu, Jun 28, 2012
Datafile Software Multiple Updating - Update From Any Datafile Database File - Nominal This option allows you to define how to update from any Datafile database file. You can create some very powerful system links outside the standard ledger and... Read More
Cash Book Listings - Cashbook
Viewed 1375 times since Thu, Jun 28, 2012
Datafile Software Cash Book Listings - Cashbook Here you define what items are to print on the specific cash book reports. Each of these reports uses the transactions file, except for the cash statement report which uses the accounts file as... Read More
Multiple Updating – Payroll Update - Nominal
Viewed 1370 times since Thu, Jun 28, 2012
Datafile Software Multiple Updating – Payroll Update - Nominal This process is exactly the same in every respect as was defined for the payroll in the standard update definition described above. Read More
Easy Mode Financial Summary Definition - Nominal
Viewed 1365 times since Wed, Jun 27, 2012
Datafile Software Easy Mode Financial Summary Definition - Nominal When you select an ‘easy mode’ financial summary at run-time you are prompted If you reply ‘No’ then you continue to print the summary report. If you... Read More
Standard Update – Payroll - Nominal
Viewed 1363 times since Thu, Jun 28, 2012
Datafile Software Standard Update – Payroll - Nominal After entering/confirming the sales and purchase update details the next four screens define how the payroll is to be updated into the nominal. First you are asked if you want to change the... Read More
Report Listings & Analyses - Nominal
Viewed 1356 times since Thu, Jun 28, 2012
Datafile Software Report Listings & Analyses - Nominal Here you define what items are to print on the nominal ledger reports. For each report you must define the print style to use and the data items which are to print. See the Nominal... Read More
Trial Balance - Omit Zero Value Accounts
Viewed 1354 times since Fri, Nov 22, 2013
Datafile Software Solutions Trial Balance - Omit Zero Value Accounts When printing the Trial Balance the system reports all nominal accounts subject to selection criteria. Where you have a coded structure you may have a number of accounts... Read More
Maintain Receipt Templates, Maintain Payment Templates - Cashbook
Viewed 1350 times since Wed, Jun 27, 2012
Datafile Software Maintain Receipt Templates, Maintain Payment Templates - Cashbook You can define up to twenty transaction templates for both receipt transactions and for payment transactions using these options. Taking either of these options... Read More
Enquiries Configuration - Nominal
Viewed 1348 times since Wed, Jun 27, 2012
Datafile Software Enquiries Configuration - Nominal This option allows you to configure the Ledger Enquiry for each of the applications. After selecting the application a list of available options are displayed. Read More
Update from Other Ledgers - Nominal
Viewed 1337 times since Wed, Jun 27, 2012
Datafile Software Update from Other Ledgers - Nominal Your nominal ledger system is often linked to other Datafile Software systems such as the sales and purchase ledgers, and payroll. This option enables you to extract details of all the... Read More
Customer and Supplier Default Bank Accounts
Viewed 1325 times since Fri, Nov 22, 2013
Datafile Software Solutions Customer and Supplier Default Bank Accounts Sales and Purchase Accounts can optionally have a default bank account recorded against them that applies during receipt and payment entry in the posting options within the... Read More
Drill Down Enquiry - Nominal
Viewed 1321 times since Wed, Jun 27, 2012
Datafile Software Drill Down Enquiry - Nominal Particularly useful when using a cost-centre structured nominal code this option gives you a view of the ledger at the highest level and you can then drill-down to the lower levels of the hierarchy... Read More
NAMES – New/Amend Account Names - Nominal
Viewed 1314 times since Wed, Jun 27, 2012
Datafile Software NAMES – New/Amend Account Names - Nominal This is a fast way to enter account codes. Other than the account code and name the only parameter, on a non-currency system, you can change is the P/B indicator. However, most other... Read More
Transaction / Detail Enquiries - Nominal
Viewed 1312 times since Wed, Jun 27, 2012
Datafile Software Transaction / Detail Enquiries - Nominal This option gives you the ability to configure the display of the transaction enquiries available for each nominal record. On selection of this option you are able to set the authority... Read More
Account Cash Book - Nominal - Database Profiles
Viewed 1311 times since Thu, Jun 28, 2012
Datafile Software Account Cash Book - Nominal - Database Profiles These items apply only to cash accounts, and are needed only by the Cash Book application. Data Item Type Alternative Notes Cash account? ?-type If Y ensures this account is... Read More
Reports and Analysis - Cashbook
Viewed 1310 times since Wed, Jun 27, 2012
Datafile Software Reports and Analysis - Cashbook You can print reports whenever you need them for any period in the current, and if still open, the previous year. Selecting the Reports menu gives you a list of available reports. Prompts Used... Read More
List of Accounts - Nominal
Viewed 1307 times since Wed, Jun 27, 2012
Datafile Software List of Accounts - Nominal Use this report to give you a complete chart of accounts on your system, together with the markers to show whether profit and loss or balance sheet account, whether to be fully updated (if you are... Read More
System Profiles Screen 2 - Nominal
Viewed 1305 times since Wed, Jun 27, 2012
Datafile Software System Profiles Screen 2 - Nominal Financial Summaries Pathname Enter here the pathname for the file that holds the definitions for your financial summaries, such as the Profit & Loss and Balance Sheet statements. The... Read More
Delete an Account - Cashbook
Viewed 1304 times since Wed, Jun 27, 2012
Datafile Software Delete an Account - Cashbook Selecting the DELETE option allows you to delete an account. You cannot delete an account unless it has a non-zero balance, nor can you delete an account which still has transactions on file. Indeed... Read More
Maintain Chart of Accounts - Nominal
Viewed 1302 times since Thu, Jun 28, 2012
Datafile Software Maintain Chart of Accounts - Nominal Only five of the seven choices on the sub-menu on the right allow you to specify any details. The details are effectively the data items to display when you enter or amend an account in full... Read More
Maintain Cash Book Accounts - Cashbook
Viewed 1301 times since Thu, Jun 28, 2012
Datafile Software Maintain Cash Book Accounts - Cashbook Only three of the six choices in the sub-menu below allow you to specify any details. These details are effectively the data items to display when you enter or amend an account in full,... Read More
Recall Standard Text - Cashbook
Viewed 1299 times since Thu, Jun 28, 2012
Datafile Software Recall Standard Text - Cashbook Recall Standard Text allows you to attach a word or phrase to a specific key combination (such as <Shift> + <F1>). For example you might have a series of standard texts to use for the... Read More
Bank Reconciliation
Viewed 1298 times since Wed, Jun 13, 2012
Datafile Software Bank Reconciliation Some additional features have been added to the Bank Reconciliation option to improve this action. Pre-Enter Closing Balance This new option allows you to pre-enter the closing balance the reconciliation... Read More
Cashbook - Global Transaction References
Viewed 1296 times since Fri, Jul 21, 2017
Global Transaction References   When posting Receipts and Payments within the Cashbook then the system has the option to increment references – historically this has been used for paying in slip references for receipts and cheque numbers or... Read More
Edit System Status Display - Nominal
Viewed 1296 times since Wed, Jun 27, 2012
Datafile Software Edit System Status Display - Nominal Each application has a ‘System Status’ option that summarises the key facts about it, such as files, their sizes, how full they are, the current period number and period dates... Read More
Utilities - Cashbook
Viewed 1295 times since Wed, Jun 27, 2012
Datafile Software Utilities - Cashbook This menu provides options to define and maintain the auto-posting procedures, the payment and receipt templates, and allows you to perform sales and purchase allocations. Read More
MASTER – Maintain Header Accounts - Nominal
Viewed 1295 times since Wed, Jun 27, 2012
Datafile Software MASTER – Maintain Header Accounts - Nominal Only applicable for Diamond and Premier version and, then only if configured to use the ‘auto-create’ sub-accounts option. This uses the same screen as the FULL mode... Read More
Revalue All Nominal Accounts - Nominal
Viewed 1292 times since Wed, Jun 27, 2012
Datafile Software Revalue All Nominal Accounts - Nominal This option operates as above but allows the ability to revalue all, or selective, nominal accounts for a particular currency in one process rather than revaluing the accounts individually... Read More
Account Enquiry - Nominal - Application User Facilities
Viewed 1292 times since Thu, Jun 28, 2012
Datafile Software Account Enquiry - Nominal - Application User Facilities This feature allows you quickly to view a nominal account on the screen, including a list of transactions for the account. You can configure up to ten items to display in... Read More
System Profiles Screen 1 - Cashbook
Viewed 1292 times since Thu, Jun 28, 2012
Datafile Software System Profiles Screen 1 - Cashbook Cashbook Installed? If you have purchased the cash book module, then set this option if the cash book is to be used for this present company. Omit Nominal Ledger for this company?... Read More
Cash Account - Cashbook
Viewed 1290 times since Wed, Jun 27, 2012
Datafile Software Cash Account - Cashbook You use this option to add or amend cash accounts, together with their individual characteristics.You can use it for non-cash accounts too. You are prompted at the bottom of the screen to enter an... Read More
Names - Cashbook
Viewed 1289 times since Wed, Jun 27, 2012
Datafile Software Names - Cashbook This is a fast way to enter account codes with the information needed for income and expenditure accounts. You can enter the cash and control accounts using this option too, but you should take the Cash Account... Read More
Display Debit / Credit Totals during Journal Input
Viewed 1289 times since Fri, Oct 26, 2012
Datafile Software Display Debit / Credit Totals during Journal Input During journal entry you input debit / credit values and the system will only allow update of the journal when the totals match. Now, following requests, the system will display... Read More
Trial Balance - Nominal
Viewed 1285 times since Wed, Jun 27, 2012
Datafile Software Trial Balance - Nominal A trial balance reports all the nominal ledger accounts, with their current balances listed in the debit or credit column as appropriate, and so gives a complete picture of the current position of the... Read More
Optional Account Items - Nominal - Database Profiles
Viewed 1285 times since Thu, Jun 28, 2012
Datafile Software Optional Account Items - Nominal - Database Profiles Data Item Type Alternative Notes Date set up D E System date written here when new account added Full updating ?-type Overrides consolidated update for this account if set to... Read More
Transactional Optional 1 - Nominal - Database Profiles
Viewed 1285 times since Thu, Jun 28, 2012
Datafile Software Transactional Optional 1 - Nominal - Database Profiles Data Item Type Alternative Notes Reference X (6) ? Often used to hold sales/purchase reference on update, or internal docket number for nominal journals Analysis N T, C Can... Read More
Receipt Headings, Payment Headings - Cashbook
Viewed 1284 times since Wed, Jun 27, 2012
Datafile Software Receipt Headings, Payment Headings - Cashbook This report lists those accounts which have a non-zero receipt/payment column code against them.These accounts can only be used in receipt/payment transactions which call their... Read More
Year End Procedures - Nominal
Viewed 1283 times since Wed, Jun 27, 2012
Datafile Software Year End Procedures - Nominal The nominal ledger keeps all periods of the year open, so there are no particular actions which need to be taken at the end of each period. For your convenience you can set the default period... Read More
Reverse Journals - Nominal
Viewed 1282 times since Wed, Jun 27, 2012
Datafile Software Reverse Journals - Nominal You may want to reverse a journal (other than a provisional journal) at any time. Perhaps a journal you entered is found to be incorrect, or an accrual you entered was over-cautious and you need to... Read More
Unpresented Listing for Currency Bank Accounts
Viewed 1282 times since Fri, Oct 26, 2012
Datafile Software Unpresented Listing for Currency Bank Accounts The Nominal Ledger and Cashbook reports primarily report values using the base currency of the system.Selected reports have a secondary reporting option to run the report detailing... Read More
Financial Summaries - Nominal
Viewed 1280 times since Wed, Jun 27, 2012
Datafile Software Financial Summaries - Nominal Financial summaries are the special management reports that show, amongst other things, the profitability or otherwise of the company. You use this part of the nominal ledger to produce such... Read More
Commented Items Listing - Cashbook
Viewed 1280 times since Wed, Jun 27, 2012
Datafile Software Commented Items Listing - Cashbook This report gives a bank statement-style report of the transactions which have a comment against them.It gives you a check-list of the outstanding queries between you and the bank. The... Read More
Account Maintenance Improvements
Viewed 1277 times since Fri, Jun 8, 2012
Datafile Software Account Maintenance Improvements This release brings the improvements to Nominal / Cashbook Account maintenance options that were introduced in earlier releases for the Sales/Purchase Account maintenance screens amongst others.... Read More
Reverse Provisionals - Nominal
Viewed 1270 times since Wed, Jun 27, 2012
Datafile Software Reverse Provisionals - Nominal In most cases those provisional journals which you have entered into one period need to be reversed out of the following period. This option provides an automatic way to reverse the journals that... Read More
Bank Reconciliation - Cashbook - Application User Facilities
Viewed 1269 times since Thu, Jun 28, 2012
Datafile Software Bank Reconciliation - Cashbook - Application User Facilities Of the bank reconciliation choices shown here, only the items without brackets have options you can define.Most choices are reports, and you have the same facilities... Read More
Transaction / Detail Enquiries - Cashbook
Viewed 1267 times since Thu, Jun 28, 2012
Datafile Software Transaction / Detail Enquiries - Cashbook This option gives you the ability to configure the display of the transaction enquiries available for each nominal record. On selection of this option you are able to set the authority... Read More
Defining User Journals - Nominal
Viewed 1261 times since Wed, Jun 27, 2012
Datafile Software Defining User Journals - Nominal If you press the <F7–Options> key from the User-Defined Journals menu as described above, then you are put straight into the definition process. This section describes how you define these... Read More
Application User Facilities - Nominal
Viewed 1256 times since Thu, Jun 28, 2012
Datafile Software Application User Facilities - Nominal The Application User Facilities allow configuration of the individual Nominal Ledger options – this facility is only available for Diamond and Premier users. Read More
Security and User Manager - Nominal
Viewed 1255 times since Thu, Jun 28, 2012
Datafile Software Security and User Manager - Nominal The Security and User Manager, available on Professional upwards, allows you to set authority levels and passwords on specific application options and to define any user authority overrides... Read More
Account Audit Trail, Account Audit Trail (Currency) - Nominal
Viewed 1253 times since Wed, Jun 27, 2012
Datafile Software Account Audit Trail, Account Audit Trail (Currency) - Nominal The audit trail reports all the transactions which apply to each account printed on the report — it is equivalent to an account statement. It is usual to print... Read More
Mandatory Transaction Items - Nominal - Database Profiles
Viewed 1253 times since Thu, Jun 28, 2012
Datafile Software Mandatory Transaction Items - Nominal - Database Profiles Data Item Type Alternative Notes Journal Number N Y (6) The journal number appears on every transaction of a multiple transaction entry, thus allowing journals to be... Read More
Account Currency ? 1 - Nominal - Database Profiles
Viewed 1249 times since Thu, Jun 28, 2012
Datafile Software Account Currency ? 1 - Nominal - Database Profiles You should define all the fields in the following three currency screens. Data Item Type Alternative Notes Currency Code X (3) Three-character currency code Current Year Start ... Read More
Unpresented Listing - Cashbook
Viewed 1247 times since Wed, Jun 27, 2012
Datafile Software Unpresented Listing - Cashbook This report gives a bank statement-style report, except that it shows only the transactions which have yet to be allocated. It thus should show the difference between your account balance and the... Read More
Revalue Nominal Accounts by Currency
Viewed 1246 times since Wed, Jun 13, 2012
Datafile Software Revalue Nominal Accounts by Currency This new option allows the ability to revalue all, or selective, nominal accounts for a particular currency in one process rather than revaluing the accounts individually. On selection of... Read More
System Status - Cashbook - Application User Facilities
Viewed 1246 times since Thu, Jun 28, 2012
Datafile Software System Status - Cashbook - Application User Facilities There are no user-defined options here, and it is included only for the sake of completeness. It lists the items which are displayed when you choose this option from the... Read More
Bank Reconciliation - Cashbook
Viewed 1245 times since Wed, Jun 27, 2012
Datafile Software Bank Reconciliation - Cashbook These procedures are all designed to help you reconcile your bank accounts against the bank or other account statements. The steps you would take to reconcile a statement are: Make sure you have... Read More
Period/Year End Facilities - Nominal
Viewed 1245 times since Thu, Jun 28, 2012
Datafile Software Period/Year End Facilities - Nominal The two user-defined options here determine what occurs when you clear the nominal transactions file. When Clear Transaction File, Write B/F Balances? You can choose here whether... Read More
Maintain Auto Postings - Cashbook
Viewed 1242 times since Wed, Jun 27, 2012
Datafile Software Maintain Auto Postings - Cashbook You can define up to 128 automatic posting transactions. You would use these for bank transactions which you can predict, such as standing orders and direct debits. They can be as frequent as... Read More
Warn if Sales/Purchase Account On-Stop
Viewed 1240 times since Tue, Jun 12, 2012
Datafile Software Warn if Sales/Purchase Account On-Stop This release introduces a much requested feature to warn when receipts are posted against a sales account that is marked as ‘on-stop’. Selecting the OK button or... Read More
Transfers - Cashbook
Viewed 1238 times since Wed, Jun 27, 2012
Datafile Software Transfers - Cashbook These are used specifically to transfer money from one account to another. The transaction process is very similar to receipt and payment transactions, with a header, some details, and a procedure to... Read More
Provisional Journals - Nominal
Viewed 1237 times since Wed, Jun 27, 2012
Datafile Software Provisional Journals - Nominal This option is used to enter provisional journals and operates in exactly the same manner as described above. The only difference is that the system automatically sets the provisional flag (and... Read More
Automatic Postings - Cashbook
Viewed 1237 times since Wed, Jun 27, 2012
Datafile Software Automatic Postings - Cashbook This is one of the very useful facilities of the cash book. You can define (via a Utilities menu option) up to 128 standard transactions, such as standing orders and direct debits, which occur... Read More
Nominal Ledger Configuration
Viewed 1236 times since Wed, Jun 27, 2012
Datafile Software Nominal Ledger Configuration Your Datafile Software ledger systems have a wide range of possible facilities, and you can undertake a great amount of structuring so that it suits your particular operation.This section describes... Read More
Nominal Accounts File – Item Screen Design - Nominal
Viewed 1236 times since Wed, Jun 27, 2012
Datafile Software Nominal Accounts File – Item Screen Design - Nominal If Diamond (or Premier and you don’t wish to use the full screen design) then this option allows you to quickly configure the display of up to 32 items from the... Read More
Close Previous Year - Nominal
Viewed 1232 times since Wed, Jun 27, 2012
Datafile Software Close Previous Year - Nominal As discussed previously the nominal ledger (and cashbook) covers two financial years – a current year and a previous year. You close the previous year once all postings and reports have been... Read More
CALC - Recalculate Current Year Budgets - Nominal
Viewed 1231 times since Wed, Jun 27, 2012
Datafile Software CALC – Recalculate Current Year Budgets - Nominal You would use this option at the start of a new year to calculate automatically the new year’s budgets based on either the actual results from the previous year or the... Read More
Compact & Audit Database - Nominal
Viewed 1230 times since Thu, Jun 28, 2012
Datafile Software Compact & Audit Database - Nominal The internal processing of databases does not necessarily re-use the space occupied by records that have been deleted (particularly in master files such as the nominal account file). New... Read More
Ledger Enquiry Manager - Nominal
Viewed 1227 times since Wed, Jun 27, 2012
Datafile Software Ledger Enquiry Manager - Nominal The Ledger Enquiry Manager (Diamond and Premier only) allows you configure the display screens for the Nominal Ledger Enquiry. Enquiries Allowed for this Company Although there are no specific... Read More
System Status - Nominal - Application User Facilities
Viewed 1224 times since Thu, Jun 28, 2012
Datafile Software System Status - Nominal - Application User Facilities This screen lists the items which are displayed when you choose this option from the nominal ledger and also asks the following:  Maintain Separate Journal... Read More
Sales Allocations, Purchase Allocations - Cashbook
Viewed 1222 times since Wed, Jun 27, 2012
Datafile Software Sales Allocations, Purchase Allocations - Cashbook You can use either of these options to allocate invoice, payment and credit note transactions together in the sales ledger and in the purchase ledger respectively. When you... Read More
System Profiles Screen 3 - Cashbook
Viewed 1222 times since Thu, Jun 28, 2012
Datafile Software System Profiles Screen 3 - Cashbook Template for Cash Postings File You can predefine up to 40 cashbook posting journals, to simplify entry of common transactions. Define here the pathname of the definition file which is to... Read More
Financial Summaries - Nominal - Application User Facilities
Viewed 1219 times since Thu, Jun 28, 2012
Datafile Software Financial Summaries - Nominal - Application User Facilities These are specified from within the nominal ledger itself, and there are no extra user-definable facilities here. If you choose this option you are warned this. Read More
Nominal Update Configuration - Nominal
Viewed 1219 times since Wed, Jun 27, 2012
Datafile Software Nominal Update Configuration - Nominal Compact and Professional users will be prompted at the end of the system profiles to "Change the Update to Nominal Definition”. Respond Yes or No as required. For further details on this... Read More
Account Status Report - Cashbook
Viewed 1217 times since Wed, Jun 27, 2012
Datafile Software Account Status Report - Cashbook The account status report is usually used to provide an overview of the current period and year-to-date balances on cash book accounts. You can choose a selective range of account codes for this... Read More
Account Mandatory - Nominal - Database Profiles
Viewed 1215 times since Thu, Jun 28, 2012
Datafile Software Account Mandatory - Nominal - Database Profiles Data Item Type Alternative Notes Account code X (10) Can be X (16) on Premier systems. Account name X (25) Up to 28 characters are displayed in all circumstances. Longer than 28... Read More
Transaction Currency - Nominal - Database Profiles
Viewed 1215 times since Thu, Jun 28, 2012
Datafile Software Transaction Currency - Nominal - Database Profiles Data Item Type Alternative Notes Currency Code X (3) Three-digit currency code Currency Rate M The exchange rate used for the transaction Currency Amt L K ? Currency C/Net... Read More
Maintain Accounts - Nominal
Viewed 1214 times since Wed, Jun 27, 2012
Datafile Software Maintain Accounts - Nominal You use this part of the program to add, amend, view and delete nominal ledger accounts. You also use it to enter the values for budget and comparative items for periods and year, if these options... Read More
Reports and Analysis - Nominal
Viewed 1211 times since Wed, Jun 27, 2012
Datafile Software Reports and Analysis - Nominal You can print reports whenever you need them for any period in the current, and if still open, the previous year. Selecting the Reports menu gives you a list of available reports. Prompts Used... Read More
Account Enquiry - Cashbook - Application User Facilities
Viewed 1211 times since Thu, Jun 28, 2012
Datafile Software Account Enquiry - Cashbook - Application User Facilities This feature allows you quickly to view a cash book account on the screen, including a list of transactions for the account. You can configure up to ten items to display... Read More
Financial Summaries - Accumulated Information Account Values
Viewed 1210 times since Fri, Jun 8, 2012
Datafile Software Financial Summaries - Accumulated Information Account Values Introduced in Release 6.2 ‘Information Only’ accounts within the Nominal Ledger allowed you to record non-financial values in selected nominal accounts... Read More
Receipt and Payment Entry - <F7-Balance> Option
Viewed 1210 times since Wed, Jun 13, 2012
Datafile Software Receipt and Payment Entry - <F7-Balance> Option When posting receipts or payments, you enter the total amount of the posting at the top of the screen and then enter the details that make up the posting. Now when entering the... Read More
List of Accounts - Cashbook
Viewed 1210 times since Wed, Jun 27, 2012
Datafile Software List of Accounts - Cashbook Use this report to give you a list of all cash book accounts on your system, together with the markers to show whether profit and loss or balance sheet account, whether to be fully updated (if you... Read More
Application Screen Layouts - Nominal
Viewed 1210 times since Thu, Jun 28, 2012
Datafile Software Application Screen Layouts - Nominal This option allows access to the ‘Maintain Accounts’ section of the Application User Facilities.Refer to this section above for further details. Read More
Set Current Period - Cashbook
Viewed 1209 times since Wed, Jun 27, 2012
Datafile Software Set Current Period - Cashbook The period number (and year) entered here is used as the default for reports and journals. All periods of the year are open to you, and you can always override the default. However, you should... Read More
Account Enquiry - Cashbook
Viewed 1209 times since Wed, Jun 27, 2012
Datafile Software Account Enquiry - Cashbook This provides an easy way to view an account and its transactions. You are first asked for the account code. You can use the <F4–Select> facility to search for an account here in the usual way.... Read More
Transaction Control Numbers - Nominal
Viewed 1209 times since Wed, Jun 27, 2012
Datafile Software Transaction Control Numbers - Nominal This option lets you manually reset certain transaction pointer numbers in the control files. 1) Highest B/F Transaction after Clear Down This pointer holds the highest b/f transaction... Read More
Close Previous Year - Cashbook
Viewed 1208 times since Wed, Jun 27, 2012
Datafile Software Close Previous Year - Cashbook As discussed previously the cash book covers two financial years – a current year and a previous year.You close the previous year once all postings and reports have been completed for that year,... Read More
Enter New Transactions during Bank Reconciliation
Viewed 1207 times since Wed, Jun 13, 2012
Datafile Software Enter New Transactions during Bank Reconciliation This new feature allows the option to enter new receipts, payments or bank transfers during the bank reconciliation procedure allowing you to enter transactions you may have... Read More
Transaction Listing - Cashbook
Viewed 1207 times since Wed, Jun 27, 2012
Datafile Software Transaction Listing - Cashbook This reports the transaction entry details from your cash book transaction file. It is exactly the same as the nominal ledger Journal Listing, for an example view this option in the Nominal Ledger... Read More
Multiple Updating - Nominal
Viewed 1207 times since Thu, Jun 28, 2012
Datafile Software Multiple Updating - Nominal The multiple updating facilities allows you to create up to 40 different updating definitions, from each of which you can update sales and purchase ledgers, payroll, a nominal ledger and one other... Read More
Application User Facilities - Cashbook
Viewed 1206 times since Thu, Jun 28, 2012
Datafile Software Application User Facilities - Cashbook The Application User Facilities allow configuration of the individual cash book options – this facility is only available for Diamond and Premier users. Read More
Comparatives Report - Nominal
Viewed 1201 times since Wed, Jun 27, 2012
Datafile Software Comparatives Report - Nominal The comparatives report compares your current period and year-to-date account balances against the comparative balances from last year. Read More
Multiple Updating - Update From Another Nominal - Nominal
Viewed 1200 times since Thu, Jun 28, 2012
Datafile Software Multiple Updating - Update From Another Nominal - Nominal This option assumes that the external nominal transaction file is in exactly the same format as this company’s nominal transactions file, and it also assumes you... Read More
System Status - Cashbook
Viewed 1199 times since Wed, Jun 27, 2012
Datafile Software System Status - Cashbook This displays a summary of the current status of the nominal ledger. It acts as a useful check on the ledger. COMPANY — displays the identifying code and the name of the company in use FILES ... Read More
Transaction Optional 2 - Nominal - Database Profiles
Viewed 1198 times since Thu, Jun 28, 2012
Datafile Software Transaction Optional 2 - Nominal - Database Profiles Data Item Type Alternative Notes Was provisional ?-type This is set to Y if this was a provisional transaction now reversed Text-1 X (30) These three fields are used to store... Read More
Bank/Cash Statement - Cashbook
Viewed 1196 times since Wed, Jun 27, 2012
Datafile Software Bank/Cash Statement - Cashbook This report prints out the transaction details for your cash accounts in the same format as you would receive your bank statements. Read More
View an Account - Cashbook
Viewed 1196 times since Wed, Jun 27, 2012
Datafile Software View an Account - Cashbook Selecting the VIEW option displays account details to the screen for you to review. Up to 28 items in two columns of 14 items can be displayed. Note — Datafile Diamond and Premier only In... Read More
Ledger Enquiry Manager - Cashbook
Viewed 1196 times since Thu, Jun 28, 2012
Datafile Software Ledger Enquiry Manager - Cashbook Although sharing the same databases as the Nominal Ledger the enquiry options are independent. The Ledger Enquiry Manager (Diamond and Premier only) allows you configure the display screens... Read More
Quick Allocation Options
Viewed 1195 times since Wed, Jun 13, 2012
Datafile Software Quick Allocation Options Two new features have been added to the allocations process to speed processing when entering payments.This applies when pre-allocating whilst entering the payment or on allocation immediately after... Read More
Journal Listing - Nomimal
Viewed 1195 times since Wed, Jun 27, 2012
Datafile Software Journal Listing - Nominal This reports the journal transaction entry details from your nominal transaction file. In addition to the standard prompts described above for the reporting options, you may also select a range of... Read More
Account Audit Trail, Account Audit Trail (Currency) - Cashbook
Viewed 1195 times since Wed, Jun 27, 2012
Datafile Software Account Audit Trail, Account Audit Trail (Currency) - Cashbook The audit trail reports all the transactions which apply to each account printed on the report — it is equivalent to an account statement. It is usual to... Read More
End of Year Procedure - Cashbook
Viewed 1195 times since Wed, Jun 27, 2012
Datafile Software End of Year Procedure - Cashbook This procedure opens up a new year for the company. As discussed earlier you may have to do this shortly before the actual year-end for ‘forward postings’ in the sales and purchase... Read More
Set Auto Expand Data Files - Cashbook
Viewed 1195 times since Thu, Jun 28, 2012
Datafile Software Set Auto Expand Data Files - Cashbook Datafile reserves a fixed space for database files and you need to expand that space should the file become full. This option allows you to set internal system parameters so that it... Read More
Memo Facility Configuration - Nominal
Viewed 1192 times since Wed, Jun 27, 2012
Datafile Software Memo Facility Configuration - Nominal The Memo facility allows you to record notes against nominal records. Within the Ledger Enquiry Manager you have the option to define, for all applications, where the memo files are... Read More
Audit Pointers - Cashbook
Viewed 1192 times since Thu, Jun 28, 2012
Datafile Software Audit Pointers - Cashbook This option checks and resets the relationship between the accounts and transactions file. On selection you are asked whether you want to perform the check for all master records or for individual... Read More
Application Screen Layouts - Cashbook
Viewed 1191 times since Thu, Jun 28, 2012
Datafile Software Application Screen Layouts - Cashbook This option allows access to the ‘Maintain Accounts’ section of the Application User Facilities.Refer to this section above for further details. Read More
Report Account Status - Nominal
Viewed 1190 times since Wed, Jun 27, 2012
Datafile Software Report Account Status - Nominal The account status report is usually used to provide an overview of the current period and year-to-date balances on nominal ledger accounts. Read More
Account Enquiry - Nominal
Viewed 1190 times since Wed, Jun 27, 2012
Datafile Software Account Enquiry - Nominal This provides an easy way to view a nominal account and its transactions. You are first asked for the account code. You can use the <F4–Select> facility to search for an account here in the... Read More
Receipt Listing, Payment Listing - Cashbook
Viewed 1187 times since Wed, Jun 27, 2012
Datafile Software Receipt Listing, Payment Listing - Cashbook These reports are used to print the complete details of receipt and payment transactions. Usually they list the receipt or payment details on the left-hand side of the report, with... Read More
System Profiles Screen 3 - Nominal
Viewed 1187 times since Wed, Jun 27, 2012
Datafile Software System Profiles Screen 3 - Nominal Budget Factors The nominal ledger has powerful facilities for entering and maintaining budget figures to compare against actual values. One of these is the ability to enter an annual budget... Read More
Cash Book Configuration
Viewed 1187 times since Thu, Jun 28, 2012
Datafile Software Cash Book Configuration Your Datafile Software ledger systems have a wide range of possible facilities, and you can undertake a great amount of structuring so that it suits your particular operation.This section describes how... Read More
Current Budgets, Previous Budgets - Nominal - Database Profiles
Viewed 1186 times since Thu, Jun 28, 2012
Datafile Software Current Budgets, Previous Budgets - Nominal - Database Profiles For each of these headings a set of value fields must be defined: Data Item Type Alternative Notes Budget 1?13 K L Up to 13 fields (depending on the number of... Read More
Transfer Listing - Cashbook
Viewed 1184 times since Wed, Jun 27, 2012
Datafile Software Transfer Listing - Cashbook This reports the cash transfer transactions as a simple audit list. Read More
Update from Other Systems - Nominal
Viewed 1184 times since Thu, Jun 28, 2012
Datafile Software Update from Other Systems - Nominal The Datafile Software nominal ledger possesses very powerful features for incorporating data from other systems. Most users will want to update from the sales and purchase ledgers and perhaps... Read More
Edit System Status Display - Cashbook
Viewed 1183 times since Thu, Jun 28, 2012
Datafile Software Edit System Status Display - Cashbook Each application has a ‘System Status’ option that summarises the key facts about it, such as files, their sizes, how full they are, the current period number and period dates... Read More
Bank Statement Report, Bank Statement Report (FC) - Cashbook
Viewed 1182 times since Wed, Jun 27, 2012
Datafile Software Bank Statement Report, Bank Statement Report (FC) - Cashbook This allows you to print a report very much like the Cash/Bank Statement report under Cash Book Reports above. You would probably include the reconciliation flag and... Read More
Application Manager - Cashbook
Viewed 1178 times since Thu, Jun 28, 2012
Datafile Software Application Manager - Cashbook Selecting the Application Manager (Diamond and Premier only) menu option gives a further sub-set of actions. The options available on this menu are discussed in their own sections later on where... Read More
Budget Report - Nominal
Viewed 1176 times since Wed, Jun 27, 2012
Datafile Software Budget Report - Nominal The budget report compares your current period and year-to-date account balances against budget. Read More
Year End Facilities - Cashbook
Viewed 1175 times since Wed, Jun 27, 2012
Datafile Software Year End Facilities - Cashbook Most users will not have this option on their menu. If you are running a nominal ledger then you use the nominal year-end processes to close years and open new years. If however, you do not have... Read More
Include Older Transactions on Audit Trail
Viewed 1174 times since Wed, Jun 13, 2012
Datafile Software Include Older Transactions on Audit Trail When printing an Account Audit Trail within the Nominal Ledger or Cashbook you are able to confirm the period number and the date range of the transactions to display. The date range... Read More
Database Audit - Nominal
Viewed 1173 times since Wed, Jun 27, 2012
Datafile Software Database Audit - Nominal Use this option to check the internal integrity of any of the nominal files. If you’re sure that a particular record is in the file but you cannot select it via the indexes then you might want to... Read More
Transaction Control Numbers - Cashbook
Viewed 1173 times since Thu, Jun 28, 2012
Datafile Software Transaction Control Numbers - Cashbook This option lets you manually reset certain transaction pointer numbers in the control files. 1) Highest B/F Transaction after Clear Down This pointer holds the highest b/f transaction... Read More
Database Profiles - Cashbook
Viewed 1172 times since Thu, Jun 28, 2012
Datafile Software Database Profiles - Cashbook Database Profiles are the interface between the program and the databases, allow the program to read/update the data and interpret the values contained within. The data item profiles for the... Read More
Set Application Code Formats - Nominal
Viewed 1169 times since Wed, Jun 27, 2012
Datafile Software Set Application Code Formats - Nominal This option allows you to set the prime index format for each of the application databases including the nominal account files. The default format for nominal is 999 – this forces... Read More
Memo Facility Configuration - Cashbook
Viewed 1168 times since Thu, Jun 28, 2012
Datafile Software Memo Facility Configuration - Cashbook The Memo facility allows you to record notes against nominal/cash book records. Within the Ledger Enquiry Manager you have the option to define, for all applications, where the memo... Read More
Application Manager - Nominal
Viewed 1168 times since Wed, Jun 27, 2012
Datafile Software Application Manager - Nominal Select the Application Manager (Diamond and Premier only) menu option gives a further sub-set of actions. The options available on this menu are discussed in their own sections later on where... Read More
Additional Options for Bank Reconciliation
Viewed 1166 times since Tue, Jun 12, 2012
Datafile Software Additional Options for Bank Reconciliation This new feature displays additional information from the current transaction record when reconciling the bank account. When marking a transaction as reconciled the <F11> key is... Read More
Controls and Audit Manager - Cashbook
Viewed 1166 times since Thu, Jun 28, 2012
Datafile Software Controls and Audit Manager - Cashbook The Controls and Audit Manager contains all the utility routines used to check the integrity of the database files and to undertake various housekeeping actions. The tools supplied allow:... Read More
Set Auto Expand Data Files - Nominal
Viewed 1165 times since Thu, Jun 28, 2012
Datafile Software Set Auto Expand Data Files - Nominal Datafile reserves a fixed space for database files and you need to expand that space should the file become full. This option allows you to set internal system parameters so that it... Read More
FULL – Maintain Accounts in Full - Nominal
Viewed 1164 times since Wed, Jun 27, 2012
Datafile Software FULL – Maintain Accounts in Full - Nominal Use this option to add or amend nominal ledger accounts, together with their individual characteristics. First, an account code is prompted for at the bottom of the screen. You may... Read More
Account Currency - 3 - Nominal - Database Profiles
Viewed 1164 times since Thu, Jun 28, 2012
Datafile Software Account Currency - 3 - Nominal - Database Profiles Data Item Type Alternative Notes Prev. Year ? 1 Start L K Currency value, mirrors base value above Prev. Year ? 1 Actuals L K Currency values, mirror base values above Prev.... Read More
Controls and Audit Manager - Nominal
Viewed 1163 times since Wed, Jun 27, 2012
Datafile Software Controls and Audit Manager - Nominal The Controls and Audit Manager contains all the utility routines used to check the integrity of the database files and to undertake various housekeeping actions. The tools supplied allow:... Read More
Expand Data Files - Nominal
Viewed 1163 times since Thu, Jun 28, 2012
Datafile Software Expand Data Files - Nominal If not setting the auto-expand options then this option allows you to manually expand the data files as necessary. Read More
Other Journal Options - Nominal
Viewed 1162 times since Wed, Jun 27, 2012
Datafile Software Other Journal Options - Nominal This option gives a sub-menu of further journal procedures including options to reverse journals and to revalue currency accounts. Read More
Period/Year-End Facilities - Cashbook
Viewed 1162 times since Thu, Jun 28, 2012
Datafile Software Period/Year-End Facilities - Cashbook There are no user-defined items for these options. Read More
Enquiries Configuration - Cashbook
Viewed 1161 times since Thu, Jun 28, 2012
Datafile Software Enquiries Configuration - Cashbook This option allows you to configure the Ledger Enquiry for each of the applications. After selecting the application a list of available options are displayed. Read More
Journal Cleardown - Cashbook
Viewed 1161 times since Wed, Jun 27, 2012
Datafile Software Journal Cleardown - Cashbook You can clear transactions from the transactions file whenever you like and you do not have to remove transactions at all (subject to product level file size limits). You are advised to keep all... Read More
Set Application Code Formats - Cashbook
Viewed 1159 times since Thu, Jun 28, 2012
Datafile Software Set Application Code Formats - Cashbook This option allows you to set the prime index format for each of the application databases including the nominal account files which are used for both the nominal ledger and the cash... Read More
Database Audit - Cashbook
Viewed 1159 times since Thu, Jun 28, 2012
Datafile Software Database Audit - Cashbook Use this option to check the internal integrity of any of the nominal/cash book files. If you’re sure that a particular record is in the file but you cannot select it via the indexes then you... Read More
System Profiles - Cashbook
Viewed 1158 times since Thu, Jun 28, 2012
Datafile Software System Profiles - Cashbook You specify here a number of parameters that are required if you are using the cash book. Read More
Set Current Period - Nominal
Viewed 1158 times since Wed, Jun 27, 2012
Datafile Software Set Current Period - Nominal The period number (and year) entered here is used as the default for reports and journals. All periods of the year are open to you, and you can always override the default. However, you should... Read More
Security and User Manager - Cashbook
Viewed 1156 times since Thu, Jun 28, 2012
Datafile Software Security and User Manager - Cashbook The Security and User Manager, available on Professional upwards, allows you to set authority levels and passwords on specific application options and to define any user authority... Read More
Select Key Definition - Cashbook
Viewed 1148 times since Thu, Jun 28, 2012
Datafile Software Select Key Definition - Cashbook Whenever you press <F4-Select> against an application database within the cash book the details displayed can be configured to show what you require. This is done via the ‘Select Key... Read More
Receipt Posting – Advanced Search Options for Sales A/C’s
Viewed 1145 times since Wed, Jun 13, 2012
Datafile Software Receipt Posting – Advanced Search Options for Sales A/C’s When posting receipts you may find that your customer has paid, for example, by BACS and the name shown on your statement does not match that of the account name... Read More
Journals - Cashbook
Viewed 1143 times since Wed, Jun 27, 2012
Datafile Software Journals - Cashbook Standard journal entries work in exactly the same way as the Transfers option described above, except that you can reference any nominal/cash book accounts in this transaction. For example, you may have... Read More
Expand Data Files - Cashbook
Viewed 1139 times since Thu, Jun 28, 2012
Datafile Software Expand Data Files - Cashbook If not setting the auto-expand options then this option allows you to manually expand the data files as necessary. Read More
Account Currency ? 2 - Nominal - Database Profiles
Viewed 1127 times since Thu, Jun 28, 2012
Datafile Software Account Currency ? 2 - Nominal - Database Profiles Data Item Type Alternative Note Date Last Revalued D E Prev. Year Start L K Currency value, mirrors base value above Prev. Actual 1?13 L K Currency values, mirror base... Read More
Financial Summaries - Additional Calculation Options
Viewed 1124 times since Wed, Jun 13, 2012
Datafile Software Financial Summaries – Additional Calculation Options The Financial Summaries allowed a calculation option which supported the use of plus and minus options.Changes to Full Mode summaries, using the new designer only, will... Read More
Compact & Audit Database - Cashbook
Viewed 1111 times since Thu, Jun 28, 2012
Datafile Software Compact & Audit Database - Cashbook The internal processing of databases does not necessarily re-use the space occupied by records that have been deleted (particularly in master files such as the nominal account file). New... Read More
Multiple Updating – Update from Sales and Purchase Ledger - Nominal
Viewed 1064 times since Thu, Jun 28, 2012
Datafile Software Multiple Updating – Update from Sales and Purchase Ledger - Nominal The definition process is similar to that discussed earlier with regards to the standard updates but a few more options are allowed. Note The sales and... Read More
Standard Update – Sales and Purchase Ledgers - Nominal
Viewed 1043 times since Thu, Jun 28, 2012
Datafile Software Standard Update – Sales and Purchase Ledgers - Nominal In this part of the program you define the parameters needed to update from the sales and purchase ledgers, and following this the update from the payroll for this... Read More
Bank Reconciliation – Default Date for New Transactions
Viewed 1023 times since Wed, Jun 13, 2012
Datafile Software Bank Reconciliation – Default Date for New Transactions The bank reconciliation process allows for the generation of new transactions, via the <F5> key, for any postings you may find have been missed when reconciling.... Read More
Reports – Today’s Receipts and Payments
Viewed 970 times since Wed, Jun 13, 2012
Datafile Software Reports – Today’s Receipts and Payments This option, available for the Premier system only, allows you to configure a menu option to run your receipt and payment listings and just include today’s transactions –... Read More
VAT Form 100 - Online Submission
Viewed 965 times since Mon, Mar 2, 2020
Payroll users will be familiar with the process where each payroll run an online Full Payment Submission (FPS) is processed to the HMRC. For VAT, however, users have typically recorded the details online via the HMRC website – in Datafile 2018 a... Read More
Nominal Accounts File – Full Screen Design (Premier only) - Nominal
Viewed 957 times since Wed, Jun 27, 2012
Datafile Software Nominal Accounts File – Full Screen Design (Premier only) - Nominal In Premier systems you have the option to create two user-defined screens in which to display details from the nominal accounts file.On selection of this... Read More
Multiple Updating – Input from CSV File - Nominal
Viewed 942 times since Thu, Jun 28, 2012
Datafile Software Multiple Updating – Input from CSV File - Nominal The definition for the update from CSV is largely the same as that from an external database except that the data items you specify are the entries in the CSV file – i.e. ... Read More
PREV-YR-TOT – Previous Year Budget Totals - Nominal
Viewed 915 times since Wed, Jun 27, 2012
Datafile Software PREV-YR-TOT – Previous Year Budget Totals - Nominal It would be rare for you to want to change last year’s budgets, but this allows you to do so. The option is similar to Enter Current Year Budget Totals described above... Read More
COMPARATIVES – Enter Comparative Figures - Nominal
Viewed 915 times since Wed, Jun 27, 2012
Datafile Software COMPARATIVES – Enter Comparative Figures - Nominal As well as printing financial summaries which compare the current year against the budgets that you have set, you can also compare the current year against last year —... Read More
Nom/CB Accounts File – Full Screen Design (Premier only) - Cashbook
Viewed 896 times since Thu, Jun 28, 2012
Datafile Software Nom/CB Accounts File – Full Screen Design (Premier only) - Cashbook In Premier systems you have the option to create two user-defined screens in which to display details from the nominal accounts file.On selection of this... Read More
PERIOD – Budget Input for Periods - Nominal
Viewed 892 times since Wed, Jun 27, 2012
Datafile Software PERIOD – Budget Input for Periods - Nominal Use this option to change the individual period budgets. Although you must give the annual budget figure for an account at the start, it is only when the period budgets add up to... Read More
Nom/CB Accounts File – Item Screen Design - Cashbook
Viewed 890 times since Thu, Jun 28, 2012
Datafile Software Nom/CB Accounts File – Item Screen Design - Cashbook If Diamond (or Premier and you don’t wish to use the full screen design) then this option allows you to quickly configure the display of up to 32 items from the... Read More
PREV-YR-TOT – Previous Year-1 Comparative Totals, PREV-YR-PER – Previous Year-1 Period Comparatives - Nominal
Viewed 881 times since Wed, Jun 27, 2012
Datafile Software PREV-YR-TOT – Previous Year-1 Comparative Totals, PREV-YR-PER – Previous Year-1 Period Comparatives - Nominal These two options are used to change the annual total and period figures for the year before last year.The only... Read More
ENTER – Enter Current Budget Year Totals - Nominal
Viewed 873 times since Wed, Jun 27, 2012
Datafile Software ENTER – Enter Current Budget Year Totals - Nominal This option lets you specify the annual budget total for individual accounts.  As with the previous option, you can ask that the period budgets are reset at the same time... Read More
Financial Summaries – Account Selection Display
Viewed 872 times since Wed, Jun 13, 2012
Datafile Software Financial Summaries – Account Selection Display Two options within the Financial Summaries allow for the restriction of accounts processed – the wildcard selection and structure selection facilities. Both of these options... Read More
YEAR-TOTALS – Enter Comparative Year Totals - Nominal
Viewed 870 times since Wed, Jun 27, 2012
Datafile Software YEAR-TOTALS – Enter Comparative Year Totals - Nominal This option lets you change the comparative year total for individual accounts. If the nominal ledger is still open for the previous year then you are warned Reply No. If... Read More
Multiple Updating – General Details / Which Systems Allowed - Nominal
Viewed 869 times since Thu, Jun 28, 2012
Datafile Software Multiple Updating – General Details / Which Systems Allowed - Nominal A number of general questions are prompted Which printer control for update commentary? Whenever you update from any file into the nominal ledger... Read More
PERIODS – Comparative Input for Periods - Nominal
Viewed 867 times since Wed, Jun 27, 2012
Datafile Software PERIODS – Comparative Input for Periods - Nominal This option lets you change both the comparative year total and the period values for individual accounts.Period totals must add up to the full year total before the account... Read More
BUDGETS – Budgets Proposed - Nominal
Viewed 862 times since Wed, Jun 27, 2012
Datafile Software BUDGETS – Budgets Proposed - Nominal You can set up budget figures for each period of the year for some or all accounts. These are maintained using the options on this sub-menu. There are a number of ways to create and update... Read More
FACTOR – Factor Period Budgets - Nominal
Viewed 860 times since Wed, Jun 27, 2012
Datafile Software FACTOR – Factor Period Budgets - Nominal This option is similar to the previous option except that it allows you the option to specify a budget factor table number (1 to 5) to use to create the period budgets for any account.... Read More
Reports – Year End Reports
Viewed 854 times since Wed, Jun 13, 2012
Datafile Software Reports – Year End Reports This option, similar to the above, allows you to configure a menu option to run your reports and include transactions for the entire year. To do this you call the report option with the parameter... Read More
PREV-YR-PER – Previous Year Period Budgets
Viewed 854 times since Wed, Jun 27, 2012
Datafile Software PREV-YR-PER – Previous Year Period Budgets This option is similar to Budget Input for Periods described above except that it is used to change the previous year’s total and period budgets. The right-hand side of the... Read More
CASH – Maintain Bank Accounts - Nominal
Viewed 847 times since Wed, Jun 27, 2012
Datafile Software CASH – Maintain Bank Accounts - Nominal If the cash book application is in use then this option is available in the nominal menu to allow access to the cash book account maintenance screen. As the nominal and cashbook share... Read More
VIEW – View an Account - Nominal
Viewed 819 times since Wed, Jun 27, 2012
Datafile Software VIEW – View an Account - Nominal This displays account details to the screen for you to look at. Up to 28 items in two columns of 14 items can be displayed. Notes In the Datafile Diamond and Premier systems you can... Read More
Auto-Run Updates from Another DFD
Viewed 810 times since Fri, Jun 19, 2020
Datafile 2019 and above The Nominal Ledger allows for the option to create journals from a separate Datafile database – this has been used for the creation of stock valuation and goods received but not invoiced journals amongst others.  ... Read More