Multiple Updating - Nominal

The multiple updating facilities allows you to create up to 40 different updating definitions, from each of which you can update sales and purchase ledgers, payroll, a nominal ledger and one other Datafile database file or CSV file. You need this facility if you want to update several companies into one nominal ledger, or if you have more than one payroll to update.

As explained earlier, the definition file pathname is defined in the nominal System Profiles, and it is the presence of this file name which tells the system you want to use the multiple updating facility.

The Update from Other Systems option then tries to open the definition file. If it fails to find it you are asked if you would like to create a new file

If you don’t want to create the definition file, reply No and you are returned to the User Facilities menu. If you reply ‘Yes’ you are now asked:

It suggests 8 definitions, but you can overwrite this with any other number. In general you would define one definition for each company and for each payroll from which you wish to update.

All 40 multiple update definitions are given, even though your definition file may be smaller. The additional ones are shown as "not allocated” in the drawing below.

You have a number of choices here:

Key the number of an existing or spare multiple update so that you can modify or create a new update definition

Key <Escape> to return to the User Facilities menu

Key COPY so that you can copy one multiple update definition to another in the file. This is helpful where you have similar updates to define. The computer asks for the number of the one you want to copy, the number of the one to copy to (which must be within the current definition file size) and then checks that you are sure before performing the copy

Key the number of one of the "not allocated” update definitions. You are then asked if you wish to expand the file. This is a simple way to create additional space in the definition file for more multiple updates

Choosing one of the menu options then puts you into the multiple update definition menu title field so that you can change the title if you wish. Note that if you blank out the title, then effectively you clear that multiple update from the menu.

Reply No to return to the "Update Which Update” prompt. If you want to change the specification of the multiple update, then reply ‘Yes’ here, and you are now given a sub-menu of options. You need to take the first option General Details anyway, and then the other options if you want to include those types of update in this definition.