Home » Categories » Solutions by Business Process » Finance » Nominal and Cashbook

Update from Other Systems - Nominal

Datafile Software

Update from Other Systems - Nominal

The Datafile Software nominal ledger possesses very powerful features for incorporating data from other systems. Most users will want to update from the sales and purchase ledgers and perhaps from the payroll as well. In addition, however, you can update either direct from another nominal ledger, or indeed from any suitable Datafile database files such as the stock transactions file or the fixed assets system. This User Facilities option defines how these updates are to work.

In fact you have a major decision to take first. If you only want to update from the sales, purchase and payroll systems of this company, then you can take the standard update route. If you want to update from other files, or from more than one company’s data, i.e. if you run more than one payroll, then you need to take the multiple update route.

Standard Update or Multiple Update?

This decision is taken in the nominal ledger System Profiles. The second screen has options to define the pathnames of files used to store various sets of definitions — for financial summaries, user-defined transactions, and for multiple updates.

If you want to use the standard update facilities, leave the pathname for multiple updating completely blank — the <F3–Clear> key is useful for this.

If you want to use the multiple updating facilities, then give a pathname for the definition file (the file name must be in the standard 8.3 format, and must not exist as a file defined for some other purpose already).

The Update from Other Systems option of the User Facilities menu checks to see if there is a definition pathname in System Profiles. If there isn’t, then it goes into the standard update set of questions described below. If there is a pathname, however, it knows it must take the multiple update route, and you should follow the Multiple Update instructions below.

Custom Fields
  • Release ID: Standard
Attachments Attachments
There are no attachments for this article.
Related Articles RSS Feed
Report Account Status - Nominal
Viewed 1931 times since Wed, Jun 27, 2012
Other Journal Options - Nominal
Viewed 2131 times since Wed, Jun 27, 2012
Full Mode Financial Summary Definition - Nominal
Viewed 15041 times since Wed, Jun 27, 2012
Receipt Headings, Payment Headings - Cashbook
Viewed 1982 times since Wed, Jun 27, 2012
Transaction / Detail Enquiries - Cashbook
Viewed 2252 times since Thu, Jun 28, 2012
Customer and Supplier Default Bank Accounts
Viewed 2024 times since Fri, Nov 22, 2013
System Profiles - Nominal
Viewed 2999 times since Wed, Jun 27, 2012
System Status - Nominal - Application User Facilities
Viewed 1783 times since Thu, Jun 28, 2012
Database Profiles - Nominal
Viewed 2468 times since Thu, Jun 28, 2012
Journal Cleardown - Nominal
Viewed 2656 times since Wed, Jun 27, 2012