Home » Categories » Solutions by Business Process » Finance » Nominal and Cashbook

Payments with Remittance Advice - Cashbook

Datafile Software

Payments with Remittance Advice - Cashbook

This option allows you enter your payments within the Cashbook and produce a remittance advice (and cheque) as opposed to entering them in the Purchase Ledger. It is only applicable if the Purchase Ledger is in use and then only for Diamond and Premier users.

The payment entry process is similar to the Cashbook payment process discussed above – you confirm the journal number, period and date, you select the bank account and enter a cheque number (if not using the system to print the cheque). However you do not pre-enter a payment total, instead you then enter the payment detail. Note this option is intended to be similar to the ‘Manually Generate Payment’ option within the Purchase Ledger so only one entry is input per payment.

After entry of the cashbook column, you select the purchase ledger account / nominal account as normal.

If you select a non-P/L column then after entry of the nominal account you are asked for the ‘payee’ name – this is used on the remittance/cheque and recorded as the entry description/narrative. You then enter the amount/tax/tax-amount as normal and then given the option to update the payment.

If you select a P/L column, then after entering the supplier account you are taken into the allocation actions to select the invoices you wish to pay, plus credits you wish to take into account, and/or settlement discounts you wish to take using the ‘ALL/DEBITS/CREDITS’ option discussed in allocations earlier.

After selecting the transactions to pay, selecting the ‘Generate Payment’ button returns you to the payment entry screen to update the payment.

At this point you can re-edit the header or entry details before updating the payment, or exit to abandon the payment entry. When you elect to update the payment, the Nominal and Purchase (if appropriate) files are updated. You are then asked to confirm the printer to send the remittance to and, if remittance linked to a cheque, the cheque number to be used.

Custom Fields
  • Release ID: Standard
Attachments Attachments
There are no attachments for this article.
Related Articles RSS Feed
Hyperlinks on Full Mode Financial Summaries
Viewed 2262 times since Tue, Jun 12, 2012
Optional Account Items - Nominal - Database Profiles
Viewed 1614 times since Thu, Jun 28, 2012
System Status - Cashbook - Application User Facilities
Viewed 1556 times since Thu, Jun 28, 2012
Unpresented Listing - Cashbook
Viewed 1520 times since Wed, Jun 27, 2012
Cashbook - Global Transaction References
Viewed 1660 times since Fri, Jul 21, 2017
Commented Items Listing - Cashbook
Viewed 1553 times since Wed, Jun 27, 2012
NAMES – New/Amend Account Names - Nominal
Viewed 1440 times since Wed, Jun 27, 2012
Unpresented Listing for Currency Bank Accounts
Viewed 1607 times since Fri, Oct 26, 2012
Revalue Nominal Accounts by Currency
Viewed 1555 times since Wed, Jun 13, 2012
Journal Cleardown - Cashbook
Viewed 1480 times since Wed, Jun 27, 2012