Maintain Cash Book Accounts - Cashbook

Only three of the six choices in the sub-menu below allow you to specify any details. These details are effectively the data items to display when you enter or amend an account in full, view an account, or delete an account.

The run time choices which have no user-defined options are shown for completeness in the menu on the right-hand side here, but in brackets.

Cash Accounts

This option allows you to design the data entry screen used to maintain cash book accounts in full.This facility allows you to personalise the screen design for your own company, and even to ask for additional data items, such as the initials of the manager responsible for the account.

You design the screen as per the standard design parameters.

To add text to the screen you use the mouse or arrow keys to position the cursor at the start of where you wish to enter your text and type in the required label(s). To clear any text you can use the space bar.

To add a data item to the screen you use the mouse or arrow keys to position the cursor at the start of where you wish the item to display and then either ‘right-click’ with the mouse or press <F4-Select>.The list of available data items are displayed for you to select. To delete a data item from the screen use the mouse to click the item and then hit the <DELETE> key.

To draw borders around the screen choose the option ‘Border’ on the Tools pull-down at the top of the screen.

To draw a line on the screen select the option ‘Line Mode’ on the Tools pull-down and then use the mouse to click the start position of the line and then drag the line (horizontally or vertically) to the end position of the line. To delete a line use the mouse to select the line (it will turn blue when selected) and then hit the <DELETE> key. Once the line(s) has been drawn you can switch back to text mode by use of the option on the Tools pull-down.

Once complete choose the File pull-down option ‘Save & Exit’

View an Account

Here you can define up to 28 data items from the cash book accounts file which are to display on the screen when a user chooses this option at run time.

You specify first the items you want to display in the left-hand column of the View Account screen, and then the items to display in the right-hand column. You can define up to 14 items for each side of this display, which you do from the parameter screen above.

Type in the number of each data item required or use <F4-Select>. The data item name is then displayed alongside the number. If you wish to leave blank lines on the screen to ease viewing, specify their data item numbers as zero. A similar screen follows for the right-hand 14 items.

At any point you can key <Escape> to display the "Are the above details OK?” message. ‘No’ allows you to re-specify the data items, whereas ‘Yes’ exits to the user facilities menu.

Delete Account

Here you can define up to 14 items from the cash book accounts file which are to shown when you ask to delete an account.

You specify these data items in exactly the same way as already described above for View an Account.