Default Bank Account for Receipts and Payments

When posting a receipt or a payment the system uses the default bank account as recorded within the Nominal and Cashbook System Profiles which can then be changed as required during posting. When operators are posting (say) petty cash payments they can often forget to change the account meaning that journals have to be entered later to move from one account to another.

This option allows you to configure separate menu actions for selected accounts, subject to a maximum account code size of six characters.

The default account for a cashbook receipt or payment is assigned via the menu design by appending the account code to the usual four-digit parameter number for the receipt, payment, or payment with remittance option.

The usual menu options are:

Menu Name Parameter

Receipt Posting 2001

Payment Posting 2002

Payment with Remittance 2012

An amended menu might include.

Menu Name Parameter

General Receipts 2001

Petty Cash Receipts 2001/770

General Payments 2002

Petty Cash Payments 2002/770

Visa Payments 2002/780

The ‘/770’ appended to the Petty Cash Receipt and Payment parameters selects the account 770 at run-time, the ‘/780’ for Visa Payments selects account 780. As mentioned above this option is only applicable for account codes of six characters or less.