System Profiles Screen 2 - Nominal

Enter here the pathname for the file that holds the definitions for your financial summaries, such as the Profit & Loss and Balance Sheet statements. The usually pathname is DATA\???-FIN.DEF (where you replace ??? with the company id).

The financial summaries are defined via the Nominal Ledger application itself.

User Defined Transaction Pathname

Enter here the pathname for the file that holds the definitions for your user-defined transactions.The usual pathname is DATA\???-TXS.DEF (where you replace ??? with the company id).

The user-defined transactions are defined via the Nominal Ledger application itself.

Multiple Updating Definition Pathname (excluding Compact)

For the Datafile Professional,Diamond and Premier versions you may update the nominal ledger from more than just the sales/purchase ledger and payroll.The definition of such updates is held in the file you specify here (usually DATA\???-UPD.DEF where you replace ??? with your company id).

You may want to use the multiple updating file to update across companies – where you have a weekly and monthly payroll system, or to update depreciation from the ProFiler Fixed Asset Register. The update definition is configured via the Application User Facilities for Diamond and Premier users and at the end of these system profile screens for Professional users.

Journal Entry Codes

Transactions in the nominal ledger originate from several sources. It can be helpful when auditing the ledger to know what the original source was. Datafile pre-define default three-character ids for each of the options specified but you may want to amend these to match your previous system.

Trial Balance Sub-Breaks

The Trial Balance is one of the most important reports in the nominal ledger. It can be helpful to print sub-totals at various code-breaks – these can give you an immediate feel for the current profit and loss on the company.Here you may specify up to 20 codes at which to sub-total. Codes up to and including the codes entered here are sub-totalled; so if income accounts were defined in the range 001-099, then you might enter a sub-break at 099.Codes entered here are sorted into sequence after entry, so there is no obligation to do so as you are entering them.

As an alternative Diamond and Premier users can specify a nominal account file item to drive sub-totals instead. Either you could create a new data item to hold a special sub-total field or use the sub-item type field to break out a value from the nominal code itself to sub-total on. This item is defined via the Database Profiles.