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Mandatory Transaction Items - Nominal - Database Profiles |
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Article Number: 1137 | Rating: Unrated | Last Updated: Mon, Jun 19, 2023 at 6:36 PM
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Datafile Software Mandatory Transaction Items - Nominal - Database Profiles Data Item Type Alternative Notes Journal Number N Y (6) The journal number appears on every transaction of a multiple transaction entry, thus allowing journals to be audited Transaction date D E The posting date, which must be in the correct period when posted. If transaction created by update from other systems, then this is the effective date of update, not the original transaction date (see below) Debit account X (10) Y Transactions normally have either a debit account or a Credit account X (10) Y credit account on them. A single entry journal can carry both debit and credit accounts. Sales and purchase ledger updates can create such double entry transactions Amount L K The amount is almost always a positive value regardless of whether it is a debit or credit entry. The account codes determine how it is applied. The amount could be negative (e.g. settlement discounts) Description X (25) Provisional ?-type Marked Y if provisional, but changed to Y when reversed Next DB transaction Y (6) N, Y (5–8) Next CR transaction Y (6) N, Y (5–8) Internal pointers used by the system Debit record no Y (6) N, Y (5–8) Credit record no Y (6) N, Y (5–8) |
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