System Profiles Screen 2 - Cashbook

For each of the sales and purchase ledgers you are asked the following questions:

Use Receipt/Payment ref as "Reference"?

You enter a journal number against each cash book transaction. If you want this to be used as the reference number for the receipt or payment transaction when written to the sales or purchase ledger, then set this question.

Or specify a default "Reference"?

If you leave the above parameter blank, then you can specify here a default reference (such as "CB PAY”) to be offered as the reference for sales and/or purchase ledger receipt and/or payment transactions.

Use Journal heading as "Description"?

Or specify a default "Description"?

These two questions serve the same purpose for the description field of sales and purchase ledger payment transactions as described above for the "Reference” field.

Allow Allocations after Cash Book posting?

Once you have entered cash receipts and/or payments, then you may allocate such transactions directly in the sales and/or purchase ledgers if you set these questions. If you leave these questions blank, then you must allocate receipts and payments as separate operations.

Allow Pre-Alloc

This option allows you to allocate the receipt/payment to the sales/purchase ledger during the transaction entry (after entering the amount).