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  1. Network File In Use Network File In Use – the DIAMOND.D02 is the multi-user control file for the Datafile system and is accessed thousands of times during operations in the Datafile system. As you open a database file or record the system opens this file to update the... Read More
  2. Contract Invoicing - Two, Three and Four Yearly Invoicing Premier Only Where the Sales Order Processing application accessory for Contract Processing is in use then when entering a contract the system allows for Monthly, Bi-Monthly, Quarterly, Six Monthly or Yearly invoicing.  This new feature ad... Read More
  3. Employee-2 File Database Structure Datafile Software Employee-2 File Database Structure This database is maintained and used by the system for year-end reporting, director and statutory payment calculations. This list allows you to see what the data items hold for use in repo... Read More
  4. Detail Optional 2 Datafile Software Detail Optional 2 Name Type Description Description line 1 X Maximum 48 characters Description line 2 X, & Maximum 48 characters Description only ? If Y, then quantity and price values omitted on document for this line Pr... Read More
  5. Header Optional 2 Datafile Software Header Optional 2 Name Type Description. Is this a Credit ? Y here if whole order is a credit Order Paid ? Y here if order to be paid. Effect of this is that payment transaction(s) also written when invoices update ledger Paym... Read More
  6. Trans Optional 2 - Database Profiles Datafile Software Trans Optional 2 - Database Profiles Data Item Type Alternative Notes Job Reference X (10) Y Purchase Ledger Only. This item used to hold the job code if ledger linked to job costing. Job Code Analysis X (10) Y Purchase Ledger ... Read More
  7. Account Optional 2 - Database Profiles Datafile Software Account Optional 2 - Database Profiles Data Item Type Alternative Notes Del-Add xref to A/c X(10) Y Delivery address not blank: — this account record is merely a delivery address for account specified here.Orders may be c... Read More
  8. System Profiles Screen 2 (excluding Compact) Datafile Software System Profiles Screen 2 (excluding Compact) Write Separate Discount Transactions When entering payments or payment adjustments, you can enter the payment amount and any discount taken.The ledger normally stores the amount of t... Read More
  9. System Profiles Screen 2 - Cashbook Datafile Software System Profiles Screen 2 - Cashbook For each of the sales and purchase ledgers you are asked the following questions: Use Receipt/Payment ref as "Reference"? You enter a journal number against each cash book transacti... Read More
  10. Transaction Optional 2 - Nominal - Database Profiles Datafile Software Transaction Optional 2 - Nominal - Database Profiles Data Item Type Alternative Notes Was provisional ?-type This is set to Y if this was a provisional transaction now reversed Text-1 X (30) These three fields are used to store... Read More
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