Trans Optional 2 - Database Profiles

Data Item Type Alternative Notes

Job Reference X (10) Y Purchase Ledger Only. This item used to hold the job code if ledger linked to job costing.

Job Code Analysis X (10) Y Purchase Ledger Only. Holds the cost code reference

Job cost updated ? Purchase Ledger Only. Set to Y when updated into job costing

Forward trans. ?-type Set to Y if this is a transaction for the next period.

Forward allocation L K Holds the value of this transaction that is allocated against a forward transaction.

Period Number N Accounting period of transaction; mandatory if forward transactions

Stock/Product X (10) Y For stock code if using ledger lookup to stock (see System Profiles)

Del-Add Account X (10) Y Holds the delivery address account code that the transaction was entered for.

Stm-Add Account X (10) Y Holds the statement address account code that the transaction is to be reported to.

Grp-Add Account X (10) Y Holds the group address account code for the head office.

Alt Desc / Inv-docs X & The invoice enquiry on the Desktop Ledger Enquiry uses the transaction description as the description for the invoice. This option allows you to nominate an alternate item to use instead.Note: that changing this will not affect previously generated documents.

Alt Desc in Alloc X & Allocation process normally displays description (amongst other items) to identify transactions. Any other field can be specified instead of description, including (say) concatenated field of several items to help identify transaction

Alt Desc in Enquiry X & Similar to above, when defining ledger enquiry

Allocation Letter X (1) Transactions allocated at one time can all be flagged with same letter in this field for future identification

Allocation X-Ref X(10) Y This is the reference field of the credit (payment or credit note) against which this invoice has been allocated. Where more than one credit is used in an allocation, then the reference number used is that of the most recent of the ones being allocated. Only applies to invoice transactions

Flag (B C D P U) X (1) Y Flagged Status of the transaction

B Bad debt (sales ledger only)

C Contra to account in other ledger

D Transaction in dispute

P Marked for payment (purchase ledger only)

U Unauthorised (purchase ledger only)

X Ignore on statement if fully allocated

Flag by USERID X (6) If present, any time record is flagged, the user id of the user who does so is posted into this field.