Home » Categories » Solutions by Business Process » Finance » Sales and Purchase Ledgers |
User Instructions |
Article Number: 1262 | Rating: Unrated | Last Updated: Mon, Jun 19, 2023 at 4:11 PM
|
Datafile Software User Instructions This chapter describes how to use the Datafile Software Sales and Purchase Ledger applications. We assume you have learned how to sign on to your Datafile Software system, and to use the main menu system together with all the Datafile DeskTop facilities (these topics are covered in full in the System User Guide). Your ledger programs are accessed from the main menu. If you have difficulty locating your ledger programs, then ask your system supervisor.Once you have selected the appropriate ledger you are immediately given the main menu for that ledger from which to chose the option you want. Main Sales Ledger
menu Main Purchase Ledger
menu Some of the options give you a sub-menu, from which you can choose the next level of option you want, until you have located the specific processing operation you need. This section of the manual is laid out as a reference to the ledger applications in the same order as the standard menu structure sent to you. Application Menu Parameters – Datafile Diamond and PremierEach menu option has a four-digit parameter number which is needed for Datafile users who wish to restructure their applications, and even to define completely new menus. For example Amend Existing Account has a parameter of "1002”, and the Ledger Control Summary report has a parameter of "3008”. These parameters are needed only under the CONFIG user to change or define application menu structures. Choosing the Right CompanyYou can use your Datafile system for more than one company’s data. Where you have more than one company, then if the computer does not know which company’s data to process it asks you to select one from a list. This can occur if the operator has not previously processed any company in this session (and he/she has no default set), or the last company it processed does not have the relevant ledger defined for it. Example Company List You can always view the current company by noting the company id on the status line at the foot of the screen or by using the ‘About this Company’ option on the Datafile pull-down on the main toolbar. You can change the company, providing you are within the menu system rather than a specific action, by using the ‘Open New Company’ option on the Datafile pull-down on the main toolbar or by using the <Alt + O> shortcut key combination. General NotesThroughout Datafile Software there is a syntax to using the keyboard keys, and conventions to the way screens and messages are displayed. These are fully described in the System Users Guide supplied with your system. However, the main things you need to know are: In the text below, chevrons <> around words or letters tells you to press that key on the keyboard. For example, <End> means the key which has the word "End” on it; and <F1> refers to the first of the ten (at least) keys along the top of, or to the left of, the keyboard with the inscriptions "F1” through "F10” on them. <Enter> means the (carriage) return key or "Enter” key on the keyboard, used to signify that all the data for a field (the highlighted area on the screen in which key strokes appear as you type) is now ready to be processed by the computer. <Escape> is the key marked "Escape” or "Esc”, and is used to exit from whatever you were doing — often you are first asked if you have finished, to prevent accidents. The Select function is assigned to the <F4> key. This gives a powerful way to find an account, either through a part of the code, or part of the account name, or even part of some other field such as a contact or telephone number. |
Attachments
![]() There are no attachments for this article.
|
Omit Statement Print for Flagged Accounts
Viewed 1786 times since Wed, Jun 13, 2012
Sub-Contractor Accessory - Multiple Job Analysis
Viewed 1730 times since Mon, Jul 2, 2012
Security and User Manager
Viewed 1778 times since Mon, Jul 2, 2012
Disputed Transactions - Record Reason for Dispute
Viewed 2246 times since Fri, Jun 8, 2012
Account Turnover - Database Profiles
Viewed 2281 times since Mon, Jul 2, 2012
Account Currency - Database Profiles
Viewed 1985 times since Mon, Jul 2, 2012
Automatic Payments – Set Transaction Description from Account
Viewed 25 times since Wed, Oct 16, 2024
Memo Facility Configuration
Viewed 1722 times since Mon, Jul 2, 2012
Additional Transaction Report Utilities
Viewed 1731 times since Mon, Jun 11, 2012
DELETE - Delete Inactive Accounts
Viewed 2160 times since Mon, Jul 2, 2012
|