Set Transaction Status Flags - Sales Ledger

The ‘Set-Flags’ action allows you to mark transactions with a flag to indicate their status, as well as to clear existing flags.

You choose accounts in the usual way, after which you are asked to choose which transactions to display for the account in the middle window as illustrated above. This will exclude those which are already fully allocated (except on ‘X’ action). The choices are:

All display all transactions

C-Contra display just those transactions marked with "D” for disputed

D-Disputed display those transactions marked with "C” for contra’d

X-Omit display all transactions (including retained) and allow to be marked with "X”

You can also <Escape> from here to return to the account code prompt to choose another account to review, and can return to the menu by keying <Escape> from the account code prompt.

Once you’ve chosen one of the above actions, the transactions which match are displayed in the middle window, and the bottom window changes to allow the setting of the appropriate flags.

Contra. Where you have customers who are also suppliers, you may want to mark transactions in both sales and purchase ledgers as having been set against each other.When you are ready you can clear them, of course, by "paying” them all through (say) a "contra” nominal bank account, which is always zero, provided you have paid both sides. Note, if this is a common circumstance, you can handle this through the cash book in such a way that both sides of the transaction always cancel out.

Disputed. Should your customer dispute part or all of any transaction, you may want to mark it with a "D” to highlight it for you to follow up. Once you’ve resolved the problem you should clear the flag, of course.

X-Omit. Should someone post an incorrect transaction you will have to reverse it out. However, all transactions are recorded — there is no computer eraser. If you do not want these to print on the customer statement, then you can mark them with an "X”. These transactions print on reports, however. Note that to omit on the statement the transactions needs to have been reversed out and allocated and the statement must be configured to omit X flagged transactions (General Document Parameters 2)

_-Clear (Space). If you wish to clear a flag setting for a transaction, pressing the space bar or clicking this button clears any existing flag.

Bad Debt. Although you cannot mark a transaction with a "B” to signify that this is a bad debt here — any transaction flagged as a bad debt is displayed and you can amend or clear the status flag here.

Exit. Selecting this option returns you back to the first status flag menu.