Set Transaction Status Flags - Purchase Ledger

This action allows you to mark transactions with a flag to indicate their status, as well as to clear flags.

You choose accounts in the usual way, after which you are asked to choose which transactions to display for the account in the middle window as illustrated above. This will exclude those which are already fully allocated. The choices are:

All display all transactions

D-Dispute display just those transactions marked with "D” for disputed

C-Contra display those transactions marked with "C” for contra’d

P-To Pay display all those transactions marked with "P” to pay

U-Unauthorised display those transactions marked with "U” for unauthorised

X-Omit display all transactions (including retained)

You can also <Escape> from here to return to the account code prompt to choose another account to review, and can return to the Allocation Actions menu by keying <Escape> from the account code prompt.

Once you’ve chosen one of the above actions, the transactions which match are displayed in the middle window and the actions changes to:

You can use the up and down arrows, <Page-Up> and <Page-Down> keys to select transactions, and any flag which is set for each transaction shows on that line as well as in the prompt above. You can change or clear the flag of any transaction by keying the appropriate letter:

Contra. Where you have suppliers who are also customers, you may want to mark transactions in both purchase and sales ledgers as having been set against each other.When you are ready you can clear them, of course, by "paying” them all through (say) a "contra” nominal bank account, which is always zero, provided you have paid both sides.

Disputed. Should you dispute part or all of a supplier’s transaction, you may want to mark it with a "D” to highlight that you don’t want it paid. Once you’ve resolved the problem you should clear the flag, of course.

X-Omit. Should someone post an incorrect transaction you will have to reverse it out.However, all transactions are recorded — there is no computer eraser. If you do not want these to print on a supplier statement, then you can mark both the original error and the reversal with an "X” and, provided the statement/remittance is configured according, these are omitted. These transactions print on reports, however.

Paid. Automatic payment procedures (see later) mark transactions with a "P” to show that they are due to be paid. You can mark further transactions to pay, or clear the flag, using this option.

Unauthorised. If your internal procedures are such that invoices must be authorised for payment, then again you can mark and clear these from here. Purchase Ledger Invoice entry can, for non-Compact users, be set to mark all invoices as unauthorised by default.

_-Clear (Space). This option clears any existing flag.

Exit. Returns you to the main status flag menu.