Extra Lookup Options in Order Detail Input

The Sales and Purchase Order Processing detail entry screens (in ‘design’ mode) allow the ability to define a lookup to another database. This new feature allows you to set a further nine lookups to that same database and define a further two new lookup databases.

Installation

Application User Facilities

The lookup database options are configured within the order detail screen design.

To amend the screen design, select Installation on the main menu and then select Application Manager followed by Application User Facilities. Select the appropriate order processing application and then select Enter/Amend Orders and then Maintain Order Details.

The lookup databases are defined by selecting the option Look-up from the tools pull-down menu.

Database Pathname

Enter pathname for database to look-up to. <F4-Select> is available if required.

Lookup Format

Enter the format for the prime-index of the lookup database – i.e. AAA999, UUUUUUUUU, etc.

Item for Lookup (1-10)

Select the data item on the order detail database that you wish to lookup from. The first item is the primary lookup item and this is the only lookup item, against this database, that action the copy items. The remaining nine items can lookup to the database for code validation but will not action any copy items.

Items to List When Selecting Records

After confirming the items for lookup you are prompted for the details to display from the lookup database when selecting via <F4>. Note that these items are for the list display, the items you can select on are the prime and secondary indexes of the lookup database.

Copy Items

This option allows you to define copy items from the lookup database to the order detail file. As discussed above any copy items are only actioned on the first lookup item, the remaining nine lookup items only being used for validation. The first lookup database allows the definition of 20 copy items; the second and third databases allow the definition of 10 copy items each.

After confirming the first lookup database the process is then repeated for the second and third lookup database.