Enter Invoiced & Paid

This option is particularly useful for entering invoice details when payment was received or made at the same time. Cash sales are often posted through the sales ledger — maybe to cash accounts reserved for the purpose — so that full turnover, analysis, costing and nominal postings can be achieved for cash sales too. If you make purchases using a credit card, this option lets you enter the supplier invoice and the credit card details which paid it at the same time.

The transaction follows almost exactly the same pattern as entering an invoice (see above). However, credit terms are not needed because the invoice is paid, so credit terms in the header are replaced by an additional prompt for the nominal ledger bank account number or general code for the payment transaction. The program takes care of the payment allocation if the account is open-item.

Where payment discounts are allowed, an additional prompt allows you to enter any payment discount at the end of the process. Following this both the invoice and payment transactions are written against the account concerned.