Duplicate Purchase Ledger Reference Checks

Diamond and Premier only

Purchase Ledger Invoice entry has the facility to perform duplicate entry checks against the supplier invoice reference to warn against multiple entry.  This warning is optional and checks the ‘current’ transactions for an account (these are transactions entered this period or were outstanding at the start of this period).

This new facility allows the option to make any duplicate warnings mandatory with an optional password override plus options to limit the check to just transactions entered in the current period or expand the check to the full transaction history for the account.

Installation

Application User Facilities

To configure the duplication check parameters new features have been added to the Purchase Ledger Application User Facilities.  To update select Installation from the main menu followed by Application Manager and then Application User Facilities.  Select the Purchase Ledger application and then Purchase Transactions before moving to screen 2 of the parameters.

Check for Duplicate Reference for Inv/Crd on Tx Ref – reference the data item to perform the duplication check against.  This is usually either the Reference item or the User One item.  When set a pop-up form will allow entry of additional parameters.

Make Check Mandatory– set to Y to apply a mandatory check, leave blank to continue warning.

Optional Password Override – if mandatory check set, if required, an optional override password.  If defined the user will be able to press <F7-Option> on the Duplication ‘error’ message and enter the password to proceed with the transaction entry. 

Check Which Transactions – select the ‘range’ of transactions to be checked for duplicates.  Options available include 

·               Current Transactions – checks for duplicates against transactions entered in this/forward period and that were outstanding at the start of this period.

·               All Transactions – checks for duplicates against the full transaction history for the supplier account.

·               This Period Only – checks for duplicates against transactions entered in this or the forward period only.