Home » Categories » Multiple Categories

Duplicate Purchase Ledger Reference Checks

Diamond and Premier only

Purchase Ledger Invoice entry has the facility to perform duplicate entry checks against the supplier invoice reference to warn against multiple entry.  This warning is optional and checks the ‘current’ transactions for an account (these are transactions entered this period or were outstanding at the start of this period).

This new facility allows the option to make any duplicate warnings mandatory with an optional password override plus options to limit the check to just transactions entered in the current period or expand the check to the full transaction history for the account.


Installation

Application User Facilities

To configure the duplication check parameters new features have been added to the Purchase Ledger Application User Facilities.  To update select Installation from the main menu followed by Application Manager and then Application User Facilities.  Select the Purchase Ledger application and then Purchase Transactions before moving to screen 2 of the parameters.

 

Check for Duplicate Reference for Inv/Crd on Tx Ref – reference the data item to perform the duplication check against.  This is usually either the Reference item or the User One item.  When set a pop-up form will allow entry of additional parameters.

Make Check Mandatory– set to Y to apply a mandatory check, leave blank to continue warning.

Optional Password Override – if mandatory check set, if required, an optional override password.  If defined the user will be able to press <F7-Option> on the Duplication ‘error’ message and enter the password to proceed with the transaction entry. 

Check Which Transactions – select the ‘range’ of transactions to be checked for duplicates.  Options available include 

·               Current Transactions – checks for duplicates against transactions entered in this/forward period and that were outstanding at the start of this period.

·               All Transactions – checks for duplicates against the full transaction history for the supplier account.

·               This Period Only – checks for duplicates against transactions entered in this or the forward period only.


Custom Fields
  • Release ID: 6.9
Attachments Attachments
There are no attachments for this article.
Related Articles RSS Feed
Credit Control Manager - Selection Criteria for Accounts
Viewed 2586 times since Fri, Jun 8, 2012
Reports
Viewed 1482 times since Tue, Jul 3, 2012
Record Groups as Items in Discount and Supplier Matrix
Viewed 2698 times since Fri, May 27, 2016
Disputed Transactions - Record Reason for Dispute
Viewed 2403 times since Fri, Jun 8, 2012
Additional User Accumulation Items
Viewed 215 times since Thu, Oct 24, 2024
Additional Options for Deposit Processing
Viewed 1790 times since Fri, Oct 26, 2012
Enter Invoiced & Paid
Viewed 2024 times since Mon, Jul 2, 2012
Transfer Outstanding Invoices
Viewed 1883 times since Mon, Jul 2, 2012
Frequency Call-Off
Viewed 1789 times since Tue, Jul 3, 2012
Document Selection Criteria – User Defined Message
Viewed 60 times since Tue, Oct 22, 2024