System Status

This displays a summary of the current status of the complete order system. It is a useful control check. Choosing this option gives you the following screen

The following paragraphs describe what the various sections of information contain:

COMPANY — displays the identifying code and the name of the company in use.

FILES — displays the total number of order header and detail records reserved, and the number used so far.It will be obvious if the files are becoming full. (See the reference section for details of how to expand your files to take more data.)

DATES — displays the system date and the period start and end dates.

DOCUMENT NUMBERS — displays the highest number so far reached for each of the 18 document reference number counters available. If you have kept to the conventional structure, then 1-6 are used for acknowledgement layouts, 7-12 are used for delivery notes and 13-18 are used for invoices/credit notes. You may have defined a separate number sequence for every document, or the alternative layouts for each document type may share the same number sequence.

Last order reference added was: — the reference of the last order added to the system is shown.Usually this increments by one for each new order so you can tell what the next order reference will be.