Select Key Definition

Datafile Software

Select Key Definition

Whenever you press <F4-Select> against an application database within the sales or purchase ledger the details displayed can be configured to show what you require.This is done via the ‘Select Key Definition’.

As you select this option the system displays each of the ‘system’ databases used within the application in turn asking you to select the items, up to ten, that you wish to display.You are also asked:

LIFO Sequence

The details listed when using <F4-Select> depend on the item searched upon. If search on the prime-index (which for the customer/supplier file would be the account code) then items are listed in account code order, if enter a search on a secondary index (for the customer/supplier file this could be the account name) then items are listed in the order they were created. Setting this option reverses this sequence so that details are listed in either reverse prime-index or reverse entry order.

Auto-Sort Column

Auto-Sort Descending

As an alternative to the above you could set the records to be listed in a set sequence. This could include, in the case of the customer file, the customer account code or balance. The item you sort on must be one of the list items you have set to be displayed and, here you select the column number of the data item you wish to sort upon and whether the records are to be sorted in descending order (leave blank for ascending order).

Notes