Other Transaction Facilities

Totals This Session

A transaction option exists to display the totals of all transactions entered so far in this session – meaning whilst in the transactions menu. You may print these totals to a printer for a permanent record.

Where batching of documents with totals is a major part of your operational discipline, then you may prefer to use the Batch Totals option discussed next.

Batch Control Totals Check

If you have requested batch control totals checking for the ledger (through the System Profiles) then when you choose any transaction type you are asked for the total value of this batch. You should enter the gross value, including tax and discounts.

You can ignore batch processing by entering a value of zero.

Provided you have entered a batch total, you are given the next batch number in sequence, which you should record physically onto any batch advice note which is associated with this batch of transactions. Note that you cannot mix transaction types within a single batch.

At the end of a batch of transactions, when you <Escape> from the account code prompt, then the total of the batch of transactions just entered is checked against the value you entered at the start.

Batch Totals Agree- If the batch totals agree, then a batch control summary is displayed (see example below) and you are asked to press <Enter> to continue.

Now you are asked: Print transaction reports for this batch

If you reply ‘Yes’ to this, then you go into a report printing routine which follows the standard pattern for printing reports — see the Reports section later for more information. The report is formatted the same as the transaction report for the transaction type, and the batch number is added to the heading.

Batch Totals Disagree– If the batch total disagrees with the value you input originally, then you are asked: Print transaction reports for this batch

If you want to continue with the batch, reply ‘Yes’, and you are returned to the account code prompt.If you reply ‘No’ you are then asked:

If you reply ‘No’ to this question you are returned to the account code prompt, so that you can enter further transactions for the batch. If you reply ‘Yes’ then you can continue to print the transactions report as if the totals agree.