Maintain Stock File - Stock Control

The options here allow configuration of the maintenance screens used for the stock and location files plus additional replicate options uses with multi-location stock.

Maintain Stock Records – Add, Amend, View and Delete

Although there appear to be separate options for Add, Amend, View and Delete, they all if fact offer the same screen – it is done this way to align with the menu. Within these options you define the screen layout used within the maintain stock options.

To display a data item, position the cursor and right-click with the mouse, choose the data item to display from the list and then confirm whether the item is to be view-only, mandatory or should force input to uppercase. Up to forty-eight items can be displayed on screen.

To enter text click the mouse on the screen where you want to enter text and type.

To draw a screen border choose the option on the Tools pull-down menu.

To draw vertical/horizontal lines switch to line mode (again on Tools pull-down) and then use mouse to click the line starting position and then drag the cursor to where you want it to end.

To amend the sequence in which you process the data items then choose the Tools option ‘Sequence’. Select the item you want to move from the list and then select the item you wish to process it after.

To amend the database the screen is based on, in this case the Stock file; choose the DB-Restructure option from the Tools pull-down.

Additional Maintenance/Enquiry Screens

The Extra Maintenance screens allow up to six extra maintenance screens that can be configured to maintain and enquire on selected settings for the Stock file. We supply five of these pre-defined to show demand details, enquire on supplier details, set batch/serial details, set alternate stock details and to amend prices. You can, of course, amend these to match your own requirements.

On selection of the Extra Maintenance screens option a list of the configured screens are displayed (any displayed as ‘spare’ are currently not in use). To configure select the appropriate screen, you are then asked for a couple of parameter settings and then you can design the screen to meet your requirement.

The parameter settings are:

Confirm Menu Title

This is the name to appear in the list of extra maintenance screens (above)

Type of Action for this Screen

Here you enter, as a string, the actions allowed on this screen. A-Add, U-Update, V-View and D-Delete are allowed. For example, entering UV allows both Update and View, entering V just allows View.

Menu Bar Title Id

This is the short title that appears at run-time when the operator selects this option.

In addition if use Multi Location Stock a further parameter is available:

If update– Ask Other Locations

This allows the operator to update the amended details across to the stock code in the other locations – the system copies values from all non view-only fields on screen.

Location Maintenance

This option allows configuration of the screen used for maintaining your stock locations. Screen design is as per the stock detail above.

Location Options

When adding stock records the system offers to add the stock record in to your other defined locations once it is saved. This option allows you to define up to forty-eight items on the stock record that are to be replicated to the other locations – typically you would select to replicate description, price and supplier details, you would not include stock code, physical, demand, etc.

A further forty-eight copy items are available for definition when updating a stock record.

Add New Stock Remember Items

When adding several stock items, perhaps you have received an updated catalogue; you could be setting many of the same inputs as per the previous record you added. This option allows you to nominate up to forty-eight items to be remembered in continuous stock addition.