Employee Codes

This screen also refers to the job codes file, and defines additional data items needed for job codes which are also employee records.

Data Item Type Description / Notes

Employee Pay Rec? ? Y indicates that this record holds details of employee costs

Emp Grade/Pay table ? Y indicates this is general set of cost rates, to be used rather than the employee’s rates (e.g. rates for all fitters).

Emp Trade code T If used, specifies the trades to be defined for employees (a table)

Payroll Company X (3) The three-digit company code of the payroll used for this employee’s pay

Pay emp no N, X The record number of this employee in their payroll file.

Standard rate M Hourly rate of pay used for calculating costs

Overtime rate 1-5 M Overtime rates of pay used for calculating costs

Overtime rate 6+ from M You can define up to 20 overtime rates, in which case these

Overtime rate 6+ to M items must exist in file and be contiguous

Default cost code X (10) This is the cost code used as the default when entering time-sheets. If it is also an employee record with the Employee-Trade flag set to Y, then the rate and overtime rates are taken from this record rather than from the employee’s record

Default pay code N Pay code used as the default when entering time-sheets

Last Time Sheet D / E The date last timesheet entered for this employee code.