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Stock Issues Detail

Article Number: 753 | Rating: Unrated | Last Updated: Mon, Jun 19, 2023 at 10:42 PM

Datafile Software

Stock Issues Detail

Stock Code

For each stock item issued you must enter a valid stock code. Use the <F4-Select> key to help you search for the correct stock codes.As you enter each one the stock description is displayed at the bottom of the screen. If using location stock the stock code is prompted for in two parts – firstly the location and secondly the stock code.

Cost Code

Now you must enter the cost code, following which its description is also displayed at the bottom of the screen. It is not uncommon for there to be just one cost code for all stock issues, since little further analysis of this may be required. If, however, you can issue some items for inclusion such as switches and meters, and some as consumable items, then you may want to analyse different detailed categories of stock issues for later analysis. You would define separate cost codes in these events.

Default Cost Code

If stock issues are primarily entered against a specific cost code then Diamond and Premier users have the option to set a default cost code for stock issue in the Job Costing Application User Facilities.

Quantity

Enter the quantity of this stock item issued and press <Enter>.

Quantity Validation

By default the quantity entered is not validated as being physically available as stock issues to job costing are usually entered ‘after the fact’ (i.e. the quantity has already been issued). Diamond and Premier Users have the option within the Application User Facilities, to validate against physical and to display the stock free and physical quantities at the foot of the screen on entry of the stock code.

Cost

The unit cost for this stock item is now displayed by the program, as contained in the stock file.Key <Enter> to accept the figure offered, or amend it if required.

Value

The program multiplies the quantity figure by the cost to obtain the value. Again, you may overtype this if necessary.

Preventing Overtype of Cost / Value

The option exists within the Job Costing Application User Facilities, for Diamond and Premier users to set an authority level for allowing overtype of the cost and value items. If the operator has insufficient authority then these items are view only.