Your purchase order processing system is part of your interface with your suppliers. You ability to control your purchases tightly is one of the key was to control your costs. That is why it merits so much time to get it right, and why such care is needed when putting it on the computer.

This present section gives an overview of the factors often met in order processing systems, and describes how the Datafile Software system can be structured to fit your particular needs.All the procedures needed to adapt the application are supplied in the Installation options.

In our experience the aspects of a purchase order processing system can be grouped into a number of discrete functions. You may not incorporate all these within your own system at present, and you certainly don’t have to incorporate them all on the computer. These functions are (not necessarily in this order):

Placing the order

Confirming the order with a written purchase order

Checking for late deliveries

Controlling and recording receipt of goods

Matching invoices against goods received

Updating purchase and stock ledgers to show what has gone on