Additional Lookup Options in Stock Maintenance Screens

Previously, the Stock Maintenance screens allowed one lookup database. New in Release 6.1 the lookup options have been extended to allow three lookup databases with multiple lookup options to each database as per the similar options within the Sales/Purchase Ledger and Order Processing entry screens.

Installation

The lookup database options are configured within the stock maintenance screen design. To amend the layout select, from the main menu, Installation followed by Application Manager and then Application User Facilities. Select Stock Control and then select Maintain Stock File and then Add New Stock Record.

The lookup databases are defined by selecting the option Look-up from the Tools pull-down menu.

Database Pathname – enter the pathname for the database to look-up to. <F4-Select> is available if required.

Lookup Format – enter the format for the prime-index of the lookup database – i.e. AAA999, UUUUUUUUUU, etc.

Item for Lookup (1-10) - Select the data item on the customer/supplier database you wish to look-up from. The first item is the primary lookup item and it is the only lookup item, against this database, that will action the set copy items. The remaining nine items can look-up to the database for code validation but will not action any copy items.

Items to List When Selecting Records – here you define the items to be listed from the lookup database when the operator presses <F4-Select>. Note this defines the items in the list; the items that can be searched upon are the prime and secondary indexes of the database concerned.

Items to Copy from Look-up– this option allows you to define up to ten copy items from the look-up database to the customer/supplier account record. As discussed above any copy items are only actioned for the first look-up item, the remaining nine look-up items being used for validation purposes only.

After confirming the first look-up database the process is repeated for the second and third look-up databases.