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Accounts (Outgoing Messages)

Article Number: 1769 | Rating: Unrated | Last Updated: Thu, Jun 22, 2023 at 10:24 PM

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Accounts (Outgoing Messages)

It is essential to use this option for each customer to whom you send XML messages. It gives the parameters for such messages for each customer.

Main account?

Mark Y if this is the main customer account code, not just a delivery location code.

Location code

Enter here the location code used by the customer for this location. If the customer is using EAN codes then this should be the EAN. If the customer is using their own internal codes, then enter their internal code here

alternate

Even though they may use EAN codes, some customers insist that their own internal location code is also returned in any messages sent to them, such as invoices. If these are required, then enter the customer’s own code here.

Supplier code

In XML messages sent back to customers you must almost always quote their internal code for your company. Entered this here.

Mark "Y" to keep

Reply Y here to ensure that this entry is not deleted when you run a subsequent update from the sales ledger (see above). That run normally removes any customer codes from the EDI customer tables that no longer exist in the sales ledger system. If you add extra codes — perhaps alternate customer EAN codes for the same locations — then mark them so they won’t be deleted on an update from the sales ledger.

Send credit notes?

Where a customer wants you to send credit notes as well as invoices, reply Y here.

Omit zero-values?

Some order details may be price at zero (marketing materials, test products) and may give rise to an invoice detail line that has no value. Enter Y here if the customer does not wish to see such lines on an invoice.

PoD needed?

Some customers may require proof-of-delivery details in the XML invoice. If so, reply Y here to ensure that invoices are only sent if proof-of-delivery details are present. The pre-XML check report notes invoices that have yet to have proof-of-delivery entered.

CrN authority?

If the customer wants you to send credit notes, then they may also require that some authorisation code given by them is present on such credits. Reply Y if so, to make sure that credit notes are not sent by XML if lacking this authorisation.

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