Home » Categories » Solutions by Business Process » Finance » Payroll

Unique Employee Record - Add Next Employee

By default, Datafile Payroll uses the record number as the employee number and when adding new employees, you can enter ‘N’ to automatically assign the next employee reference.

 

When using the alternate ‘Unique Employee Reference’ option you had to manually enter the reference. Now, when using a numeric index format, the system will offer the next reference for you automatically.

 

 


 

Installation

 

Unique Employee Code Setup

 

The Unique Employee Code will, if not already in use need to be created. Checklist for setup is that:

 

1)Data Item on Employee file – typically X10 – must be configured as the first secondary index.

2) Item is referenced in the Data File Profiles – Employee Mandatory 1/4

3)Code Format for Employee is set in Installation / Code Formats (for auto-increment options this needs to be a numeric format – i.e. 99999)

 

If you have pre-existing employees then all employees will need to be updated for a unique reference – including any leavers. There are also special considerations for the HMRC where RTI requires that any change in employee reference is notified to them. For this notification you will need to update the OLD-EMP-NO data item on the EM2 record for the employee with the existing record no based reference.

 

System Profiles

 

To enable the auto-increment facility a new parameter has been added to the Payroll System Profiles. To update select Installation from the main menu followed by Application Manager and then System Profiles. Choose the Payroll application and then select Payroll Profile (Type / Period / Options) – screen 1 includes the new parameter.

 

 

Allow auto-increment last Emp-No – if set then system will offer the next employee number when creating a new employee.

 

Controls & Audit Manager

 

Within the Edit System Status parameters for Payroll a new option is available to set/confirm the last employee reference added.

 

 

Custom Fields
  • Release ID: 7.1
Attachments Attachments
There are no attachments for this article.
Related Articles RSS Feed
Payroll Extra - Multiple Company Pension Schemes
Viewed 3646 times since Mon, Nov 25, 2013
Timesheets
Viewed 1833 times since Tue, Mar 26, 2013
Employee Optional 9/11
Viewed 1855 times since Wed, Mar 27, 2013
Link to Company Constants Extra Payroll Data Items
Viewed 1993 times since Fri, May 27, 2016
Ignore Records on F4 Lookup
Viewed 1820 times since Tue, Mar 26, 2013
Overtime Rate Table
Viewed 1983 times since Tue, Mar 26, 2013
Employee Basic Pay List
Viewed 1899 times since Tue, Mar 26, 2013
Employee Number Year End Reset
Viewed 1651 times since Fri, Jul 8, 2016
Pre-Payroll Check Report
Viewed 2050 times since Wed, Mar 27, 2013
Payroll Considerations - Pension Schemes
Viewed 1905 times since Tue, Mar 26, 2013