System Status

This displays a summary of the current status of all the job files. Choosing this option, the following screen is displayed.

The following paragraphs describe the various pieces of information displayed:

COMPANY — displays the identifying code and the name of the company in use.

FILES — displays the total number of job header, job detail and cost lookup records reserved, and the number used so far. If the files are filling up you may need either to delete some jobs and job cost records, or enlarge the files. Use the New/Expand Data Base Files option in the Company Manager program to enlarge your transactions and job files — see the System User Guide.

DATES — displays the system date and the period start and end dates.

COST CATEGORIES — displays the cost categories currently in use (a maximum of nine) with their descriptions.

LAST JOB — the reference of the last job added to the system is shown. Usually this increments by one for each new job so you can tell what the next reference number will be.

Do You Want to Update Current Period Dates? - Normally you would answer ‘No’. When you wish to change to the next period, answer ‘Yes’ and the cursor allows you to amend the period dates. It is not essential to keep to accounting period dates for your job costing system.Typically a job costing system is run in quarterly periods rather than in monthly periods.