Order Entry - Prevent Amend of Order Qty Below Item Value

As part of the Order Entry validation processes the system will not allow you to amend the order quantity below that which has been delivered/invoiced. Similarly, the system will not allow you to delete a line if it has been delivered or invoiced nor can delete the order as a whole or change its order status to ‘D-Deleted’ if the order has been processed on a delivery note / invoice.

This new feature extends that validation to an additional user-defined item on the order line. You might use this check to ensure that if an order line has been sent for picking or other process such as an outside contractor that it cannot be removed/adjusted below that quantity.

If you attempt to amend the order line to set a quantity below that of the lower of the nominated item, delivered quantity or invoiced quantity then the system will not accept the amended quantity.

If you attempt to delete a line, you will be warned that the additional quantity has been set. You will get a similar message if you try to delete the order or change the order status to D-Deleted.

Once an order / order line has also been delivered or invoiced standard warnings/rules are applied first.

Installation

Application User Facilities

To reference the item to be checked a new parameter has been added to the Optional Features within the Sales and Purchase Order Processing Application User Facilities.

Premier Installer users can set the check item by right-clicking on the Order Entry menu and choosing to Configure Option. From here select Advanced Input Facilitiesand then Optional Features, the new parameter is on screen two.

Alternatively select Installation from the main menu followed byApplication Manager and Application User Facilities. Select the required Order Processing application followed by Enter/Amend Orders and then Advanced Input Facilities and Optional Features, the new parameter is on screen two.

Extra Qty Item to Check When Amending Detail – reference the order detail data item to check when amending quantity. You will only be able to reduce the order quantity to a minimum of this quantity, the delivered quantity or the invoiced quantity (whichever highest).

Prompt for Location Only – if fails the extra quantity check but doesn’t fail the delivery/invoice checks then this option allows you to continue to amend the SKU to change the location element but not the SKU itself.