Extra Items in Quick Form Maintenance

Datafile Software

Extra Items in Quick Form Maintenance

This new feature allows for the input/view of up to five extra items from the quick form details within the form maintenance and to view these items when generating details from the quick form.

When maintaining the quick forms the extra items are available as part of the input screen – although up to five items are allowed if screen resolution / font size / item size increase the amount of input space required over the screen width then items may be omitted.

During input standard data item validation rules are applied but no other validation (F4-Select / Code Formats etc.) is supported.

When generating details from the quick form the extra details are shown within the form list – here all items are displayed and a scroll bar available if extra detail is greater than screen display area.

Installation

Database Changes

Quick Forms are held in separate databases per form (CCC-Snnn.DFD where CCC corresponds to the company id and nnn to a number from 001-999 relating to the entry in the quick forms list).Each existing DFD will need to be restructured to include the required extra items and in addition the BASE-F1.DFD needs to be restructured so that you can enable the extra items in the manager and so that any new forms created include the extra items.

To add this item select Database Systems from the main menu followed by Datafiler Database Utilities, Create/Amend Database Structures and then Restructure a Database, when prompted enter the pathname / database file required. The existing data items are then displayed on screen, scroll-down to the next available blank entries (recommend adding any new entries past item 50) and create the required items.

To insert a new item press <Enter> against a blank entry, enter the title as required and press <Enter>, select the item type (using the drop-down list if required), and depending on item type select the size required.

Once the required item has been recorded press <ESC> and then select the UPDATE button to save the database changes. When prompted respond ‘Y’ to the prompts to ‘Extract Existing Data to New Database Structure’ and, if appropriate, ‘Copy Table Entries from Old Database to New Database’. The final prompts ask to ‘Remove (.OLD) Database’– respond as required.

Application User Facilities

To allow input/display of the extra form items a new parameter has been added to the Optional Features for Order Processing (page 2).

Extra Quick-Form Items – when set a pop-up appears allowing you to select the extra items. You can select up to five items from the form database for view within form maintenance and detail generation and set to input if required (form maintenance only), if input flag left blank the item is view-only.