Home » Categories » Solutions by Business Process » Finance » Sales and Purchase Ledgers

Extra Features in Purchase Invoice Transaction Lookup

Datafile Software

Extra Features in Purchase Invoice Transaction Lookup

Purchase Ledger invoice entry has a transaction lookup option that allows for linking of a transaction to another database and to copy information from / to that database. In practice this is often used to link to the sales order header database where a purchase invoice specifically relates to a customer order.

This new option allows for the system to read the customer account / invoice reference from the lookup database record and perform a Ledger Enquiry check against this invoice so you can determine if it has been paid.


After confirmation that this is the lookup record required the system then performs the sales account ledger enquiry the customer account / invoice reference recorded on the lookup record.

The usual options, depending on configuration, of VIEW / ANALYSIS / DOCUMENT / ORDER are available to review the sales invoice. Pressing the <ESC> key or the CLOSE button will exit back to the invoice entry to allow you to continue to post the invoice transaction.


Installation

Application User Facilities

The configuration parameters for the transaction lookup are accessed via the Purchase Ledger Application User Facilities. To update select Installation from the main menu followed by Application Manager and then Application User Facilities. Select the Purchase Ledger application followed by Purchase Transactions and proceed to the second page of parameters. As you <Enter> through the parameter ‘Perform Lookup to External File for Validating / Updating’ a pop-up screen will display the configuration parameters if the feature is enabled.


The new parameters to access the Sales Account Ledger Enquiry are:

Check S/L Account Info from I/P File: Account – reference the data item on the lookup record that contains the sales ledger account code.

Ref
– reference the data item on the lookup record that contains the sales ledger invoice reference.

Note

For full details on configuring the transaction lookup please refer to the Sales and Purchase PDF Help manual that can be accessed via the Help pull-down menu on the main Datafile toolbar.

Custom Fields
  • Release ID: 6.2
Attachments Attachments
There are no attachments for this article.
Related Articles RSS Feed
Set Company Details
Viewed 2446 times since Mon, Jul 2, 2012
Save Statement Balance to Account / Transactions
Viewed 2214 times since Fri, Oct 26, 2012
Document Watermark - Document Design Manager
Viewed 2946 times since Mon, Jul 2, 2012
System Profiles Screen 1
Viewed 2044 times since Mon, Jul 2, 2012
Edit System Status Display
Viewed 2102 times since Mon, Jul 2, 2012
Unallocating Transactions in Earlier Periods
Viewed 3168 times since Wed, May 29, 2019
Allocations by Account - Purchase Ledger
Viewed 2196 times since Mon, Jul 2, 2012
Memo Facility Configuration
Viewed 2422 times since Mon, Jul 2, 2012
Set Auto Expand Data Files
Viewed 2456 times since Mon, Jul 2, 2012
Write Off Bad Debts
Viewed 2601 times since Mon, Jul 2, 2012