When posting a receipt or a payment the system uses the default bank account as recorded within the Nominal and Cashbook System Profiles which can then be changed as required during posting. When operators are posting (say) petty cash payments they can often forget to change the account meaning that journals have to be entered later to move from one account to another.
This option allows you to configure separate menu actions for selected accounts, subject to a maximum account code size of six characters.
The default account for a cashbook receipt or payment is assigned via the menu design by appending the account code to the usual four-digit parameter number for the receipt, payment, or payment with remittance option.
The usual menu options are:
Menu Name Parameter
Receipt Posting 2001
Payment Posting 2002
Payment with Remittance 2012
An amended menu might include.
Menu Name Parameter
General Receipts 2001
Petty Cash Receipts 2001/770
General Payments 2002
Petty Cash Payments 2002/770
Visa Payments 2002/780
The ‘/770’ appended to the Petty Cash Receipt and Payment parameters selects the account 770 at run-time, the ‘/780’ for Visa Payments selects account 780. As mentioned above this option is only applicable for account codes of six characters or less.
Article ID: 294
Created On: Wed, Jun 13, 2012 at 12:05 PM
Last Updated On: Mon, Jun 19, 2023 at 7:11 PM
Online URL: https://kb.datafile.co.uk/article/default-bank-account-for-receipts-and-payments-294.html