Converting Existing Ledgers - Nominal & Cashbook - Database Changes

New items are required on both the accounts and transaction files. In addition it has to be assumed that all existing accounts and transactions are held in the base currency and these additional currency fields need to be updated from the existing (base currency) equivalent using the DataFiler Global Update procedures.

Accounts File

Item Name Type Description / Update From

FC-CODE X (3) Contains the currency code of the account. Update with base currency code (STG / GBP etc.)

F-CURR-ST-YR L Contains the opening balance for the year in the currency of the account. Update from CURR-ST-YEAR.

F-CURR-01 to F-CURR-13 L A series of 13 fields containing the movement for period 1 through 13. Update from CURR-ACT-01 or equivalent.

F-CURR-BAL L Contains the closing balance for the year in the currency of the account. Update from CURR-BALANCE.

DATE-REVALUE D/E Will hold the last date of revaluation.

F-PREV-ST-YR L Contains the opening balance for last year in the currency of the account. Update from PREV-ST-YEAR.

F-PREV-01 to F-PREV-13 L A series of 13 fields containing the movement for periods 1 through 13 of the last year. Update from PREV-ACT-01 or equivalent.

F-PREV-BALANCE L Contains the closing balance of the account for the last year. Update from PREV-BALANCE.

F-PREV1-ST-YR L Contains the opening balance for the year before last in the currency of the account. Update from PREV1-ST-YEAR

F-PREV1-01 to F-PREV1-13 L A series of 13 fields containing the movement for periods 1 to 13 in the year before last. Update from PREV1-ACT-01 or equivalent.

F-PREV1-BAL L Holds the closing balance for the year before last in the currency of the account.Update from PREV1-BALANCE

Transactions File

Item Name Type Description / Update From

FC-CODE X (3) Holds the currency code of the transaction. Update with base currency (STG / GBP etc.)

FC-RATE M Holds the exchange rate of the transaction. Update with 1.0000

FC-AMOUNT L Holds the amount of the transaction in the appropriate currency.Update from existing AMOUNT field.

FC-NET L Holds the amount exclusive of tax in the appropriate currency.Update from existing CASH-NET field.

FC-TAX L Holds the tax amount on the transaction in the appropriate currency.Update from existing CASH-TAX field.