Allow Use of Discount / Supplier Matrix Entries from Head Office Accounts

The Discount and Supplier Matrix options allow for the entry of special prices or discounts on an account or account group basis. This new feature allows, where no specific matrix entry applies for an account code on the main account for the system to apply any matrix entries that may be set for the head office account before checking whether there is an entry for the account group on the main account.

Within account maintenance options, usually on one of the extra maintenance screens, the option is available to record the head office account when the customer is part of a group of accounts. If set then when an order is placed, or an invoice created through the Invoicer application, the system will apply any applicable matrix entries from the selected account code but, if no matrix entry applies, will look to the head office account and apply any matrix entries that exist for the head office account.

If the option to use head office account entries is enabled then matrix entries are applied in the following sequence:

Main Account / Stock Code

Main Account / Stock Group

Head Office Account / Stock Code

Head Office Account / Stock Group

Main Account Group / Stock Code

Main Account Group / Stock Group

NB: Main Account is the account that the order/invoice is placed account unless it is set as a delivery account. If the account is a delivery account then whether this account or the invoice account is the main account for matrix entries is set within the System Profiles.

Installation

System Profiles

To enable the system to use the head office account for matrix entries a new parameter has been added to the matrix settings within the Sales and Purchase Ledger System Profiles. To update the profiles select Installation from the main menu and lock out the system before selecting System Profiles. Select the application required and move to screen 5 of the profile parameters.

Apply to Head-Office Accounts Entries – set to apply any matrix entries for the head office account if no matrix entries exist for the main account.