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SWITCHES - Payments, Deductions and Repayments

Datafile Software

SWITCHES – Payments, Deductions and Repayments

This option enables you to register the special payments, deductions and repayments (known as switches) which apply to each employee. The payroll may have up to 80 of these (depending on product level) defined in the payroll system profiles. The screen displays the configured switches in two columns of 10 switches, if more than 20 in use then additional screens display the extra switches.


Professional allows up to 6 switches to be defined. Diamond and Premier both allow up to 20 switches to be defined (although only six are defined in the database by default). Premier users can purchase the Payroll Plus accessory that allows up to 80 switches.

Each switch is identified by a code letter – a letter from A through to T (although if using Payroll Plus they are numbered 1-80). The type of switch is shown by P for Payment, D for Deduction or R for Repayment, and the name of the switch is printed under ‘Heading’.

Set the ‘Use’ flag if you want this switch to apply to the employee. If the switch is defined to have a fixed value each period then you are prompted for the amount to pay/deduct, otherwise if the value is variable then this is omitted and you set the value within the payroll input.

If the switch type is ‘R’ for Repayment then you are prompted after the amount to ‘Enter Total Amount Remaining to be Paid?’. Key the total amount, every time a repayment is made the system reduces the amount outstanding automatically and once fully repaid no more repayments are taken.

If you overtype the value of a fixed switch during payroll input then this becomes the new default amount. Diamond and Premier Users can create a separate set of data items to hold the default values so that the period end will reset to the default if required

If using a repayment switch and you wish to display the value remaining to be paid on the payslip then print the ‘year-to-date’ value of that switch from the database.

  • Release ID: Standard

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