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Period / Year End Facilities - Application User Facilities

Datafile Software

Period / Year End Facilities - Application User Facilities

This parameter screen allows you to control some additional period end options including the reports included in the automatic period end listings, plus some additional features for the saved aged analysis routine.

Prompt for "Save Turnover” in Each Period
Prompt for "Overwrite Turnover” in Each Period

Neither of these items are usually set. They are required if, for example, you use an accounting calendar of 12 periods but record the turnover values in quarters. If you set the first parameter then you can choose during the period end the turnover slot to update, the second option allows you to be prompted whether the turnover is to be zeroed first before updating this period’s value or whether this periods value is to be added to the existing value.

ASCII Set for Currency Revaluation

This prompt asks for the print style to use for the holding rate and spot rate reports. These are fixed layout reports.

Set On-Stop Status when Save Aged Analysis (Sales Ledger only)
A/C Item to Allow Extra Days before on Stop (Sales Ledger only)

The first option allows the ‘Save Aged Analysis’ routine to flag an account as on-stop when transactions are overdue (in the first aged analysis period). The second option allows you to nominate an item (n-type) on the accounts file to use to give extra leeway before an account is overdue and stopped.

The second parameter screen lists the reports available as part of the automatic period end reports routine. To select a report for the routine click the tick box (or hit Y), to deselect a report click the tick box again (or hit N).

This parameter screen also contains two options on how some optional features that you can select when running the reports automatically is to be set when running the reports as part of the automatic period end report routine.

Transaction Reports Include Analysis

Set if transaction listings are to include the analysis records where applicable.

Aged Debt include Transactions

Set if the aged debtors/creditors report is to include transaction records

The third parameter screen lists the reports available as part of the automatic year end reports routine.To select a report for the routine click the tick box (or hit Y), to deselect a report click the tick box again (or hit N).

The same report list as for the automatic period end reports are available. However, the account based reports are of limited use unless the reports are run immediately before the year-end. Reports on the accounts file like the ‘List of Accounts’ report, or the ‘Customer Analysis Report’ will show the details as at the point in time they are run, as will the ‘Aged Debtors Report’ and the ‘Ledger Control Summary’. In addition the ‘Tax Reports’ will also be as per the current period.

The transaction reports ‘Year End Tx Listings’, ‘Unallocated Transactions’, ‘Turnover’ and ‘Nominal’ analysis reports and the ‘Transaction Control Summary’ are the only reports were the data reported is affected by running from the automatic year-end menu.

This parameter screen also contains two options on how some optional features that you can select when running the reports automatically is to be set when running the reports as part of the automatic period end report routine.

Transaction Reports Include Analysis

Set if transaction listings are to include the analysis records where applicable.

Aged Debt include Transactions

Set if the aged debtors/creditors report is to include transaction records.

  • Release ID: Standard