System Status

Datafile Software

System Status

Selecting this option displays a summary of the current status of the payroll system.

PAYROLL — displays the identifying code and the name of the payroll in use.

FILES — displays the total number of employees and department records reserved, and the number used so far. It will be apparent if the files are becoming full. Files can be enlarged very quickly using the Expand Data Files option of the Controls & Audit Manager if not set for auto-expand.

PAYROLL PERIOD — the period number is displayed together with the payroll status which may one of the following:

PERIOD COMMENCED - PAYROLL NOT YET RUN

PAYROLL HAS BEEN RUN FOR PERIOD

PAYROLL NOT INITIALISED

ALL EMPLOYEES NOT YET ENTERED

REPORTS — the status of all standard reports and payslips is reported showing whether they have been printed or not.

Restoring Payroll Files

If the payroll has been run for the period but a FPS has not been submitted and provided an instant backup copy of the files was taken as part of the Payroll Run procedure then the option is available to restore the files prior to the run. Respond as required. If you take the option to restore the payroll files then these files will be restored to exactly the same point as before thePayroll Run action was taken. The payroll status is reset to: PERIOD COMMENCED - PAYROLL NOT YET RUN.

Companies

This option displays a list of the Datafile payroll companies sharing the same tax reference.

RTI

This option displays the deduction values submitted to the HMRC so far on a Employer Payment Summary together with the RTI status. Users with authority level 0 can amend the values displayed here with logging to the SYSEVENT.DAT of any changes (this may be required where you start with the Datafile Payroll application within a tax year).