Special 161+ Print Items

Datafile Software

Special 161+ Print Items

The payroll documents and the P11 statement reports allow a range of special items to print. These include values set in the system profiles for payroll, such as the company name and address, with values from the employee record.

No Data Item Description

161 Payroll Name as set in system profiles "Company / Bank Details”

162 Company Name }

163 Company Address 1 }

164 Company Address 2 } as set in system profiles "Company / Bank Details”

165 Company Address 3 }

166 Company Address 4 }

167 Tax District (Title) } as set in system profiles "Company / Bank Details”

168 Tax District (Code) }

169 Company Bank Name }

170 Company Bank Address 1 }

171 Company Bank Address 2 } as set in system profiles "Company / Bank Details”

172 Company Bank Address 3 }

173 Company Bank Address 4 }

174 Company Bank Sort Code }

175 Company Bank Account No }

176 Payroll Period Number Current Payroll Period Number

177 NI Number (AA nn nn nn a) }

178 NI Number (aa NN nn nn a) }

179 NI Number (aa nn NN nn a) } Print Items to break the employee NI code into its

180 NI Number (aa nn nn NN a) } component parts

181 NI Number (aa nn nn nn A) }

182 Department Name Prints the department name of the employee

183 No of Weeks in Year (if 53/54/56) Prints the week no 53 if in weekly payroll and using extra week this year. Prints 54 for 2-weekly, and 56 for 4-weekly. If no extra week or monthly payroll then this is left blank

184 Employee Number Prints the employee record number or the unique code if this is in use

185 Report Date } Prints the date the report was run "as at” and prints

186 Year from Report Date (YY) } the last two digits of the report year respectively.

187 Week-1/Month-1 Flag Prints W1 or M1 if employee set to be taxed on a week-1 basis.

188 Date Left (DD mm yyyy) }

189 Date Left (dd MM yyyy) } Splits the date left into its component parts.

190 Date Left (dd mm YYYY) }

191 Date of Birth (DD mm yyyy) }

192 Date of Birth (dd MM yyyy) } Splits the date of birth into its component parts

193 Date of Birth (dd mm YYYY) }

194 Company Post Code Prints the post code from the Payroll System Profiles

195 Spare Not used any more

196 Employee’s Total NI-able Pay Prints the employees total NI’able pay for the year.

197 Report Year (YYYY) Prints the report year as four digits

198 Tax District Code - 1 } Breaks the tax district code entered in the system

199 Tax District Code - 2 } profiles into two parts based on the ‘/’ delimiter.

200 Starting Date (DD mm yyyy) }

201 Starting Date (dd MM yyyy) } Prints the date the employee started provided it is in

202 Starting Date (dd mm YYYY) } the current tax year

203 "R” if Tax Refund If YTD tax is negative prints an "R” else blank

204 Sex (M or F) Prints M or F accordingly

205 Surname } Prints the employees surname and forename

206 Forename } respectively

207 Employee Address 1 }

208 Employee Address 2 } Prints the employee address details

209 Employee Address 3 }

210 Employee Address 4 }

211 NI Category } Used for the P14/P60 document this details the

212 Y-NI-LEL-1A } earnings used on the active NI letter

213 Y-NI-ET-1B }

214 Statutory Pay Total (YTD) Total of SMP, SAP, and SPP for the year.

215 Y-NI-UEL-1D }

216 Y-NI-TOT-1e } Remainder of the details of year-to-date earnings and

217 Y-NI-EMP-1F } contributions on the active NI letter.

218 P1-NI-Letter } Earnings breakdown of NI category used this tax year

219 P1-NI-LEL-1A } prior to change

220 P1-NI-ET-1B }

221 Employee Post Code Prints the post code from the employee’s address

222 P1-NI-UEL-1D } Remainder of details of NIC

223 P1-NI-UEL-1E }

224 P1-NI-TOT-1F }

225 Previous Employment Pay } If the employee has worked elsewhere in the tax year

226 Previous Employment Tax } then this is the pay and tax from the P45

227 This Employment Pay } This is the total taxable pay and tax paid for the year

228 This Employment Tax } in this employment.

229 Total Employment Pay } This is the total of the pay in this employment and

230 Total Employment Tax } the previous employment. Is 0 if no previous

} employment

231 Final Tax Code Prints the employee tax code

232 "R” if Negative Y-1D Prints ‘R’ if the value held in Y-NI-TOT-1D is negative

233 Y-SSP-AMT-1G Year-to-date Statutory Sick Pay

234 Y-SMP-AMT-1h Year-to-date Statutory Maternity Pay

235 Y-STUD-LOAN Year-to-date Student Loan deductions

236 Y-TAX-CRED Year-to-date Tax Credit additions

237 Y-OSPP-1i Year-to-date Statutory Paternity Pay

238 Y-SAP-1K Year-to-date Statutory Adoption Pay

239 "R” if negative P1-1D Prints ‘R’ if the value held in P1-NI-TOT-1D is negative

240 Last Pay Period (Weekly) } For print on the P45. Prints the last pay period the

241 Last Pay Period (Monthly) } employee was paid.

242 P45 Total Pay to Date } For print on the P45. Prints the total pay and tax to

243 P45 Total Tax to Date } date. If previous employment pay/tax is 0 then

} omitted

244 P45 This Employment Pay to Date } For print on the P45. Prints the pay and tax for this

245 P45 This Employment Tax to Date } employment.

246 Statutory Payment Total (Current) Prints the total of SPP/SAP/SMP for the current period.

247 P2-NI-Letter }

248 P2-NI-LEL-1A }

249 P2-NI-ET-1B } For use on the P14/P60. Earnings breakdown for the

250 P2-NI-UEL-1D } NI category prior to last two changes.

251 P2-NI-TOT-1E }

252 P2-NI-EMP-1F }

253 "R” if P2-1D Negative }

254 P3-NI-LETTER }

255 P3-NI-LEL-1A }

256 P3-NI-ET-1B } For use on the P14/P60. Earnings breakdown for

257 P3-NI-UEL-1D } the NI category prior to last 3 changes.

258 P3-NI-TOT-1E }

259 P3-NI-EMP-1F }

260 "R” if P3-1D Negative }

261 Y-NI-1A+1B }

262 P1-NI-1A+1B } Holds value of earnings upto ET for current

263 P2-NI-1A+1B } and previous three NI categories

264 P3-NI-1A+1B }

265 Y-NI-UAP-1C }

266 P1-NI-UAP-1C } Holds value of earnings between ET and UAP

267 P2-NI-UAP-1C } for current and previous three NI categories

268 P3-NI-UAP-1C }

269 "X” if Week-1/Month-1 }

270 "X” if Female } Prints X if condition is met

271 "X” if Male }

272 Report Date (DD mm yyyy) }

273 Report Date (dd MM yyyy) } Prints Report Date in three component parts

274 Report Date (dd mm YYYY) }

275 Y-ASPP-1J Value of Additional SPP for the year-to-date