Home » Categories » Solutions by Business Process » Order Processing and Invoicer » Invoicer and Discount Matrix

Purchase Invoices - File Updating and Ledger Controls

Datafile Software

Purchase Invoices - File Updating and Ledger Controls

The effect of entering a purchase invoice on the purchase ledger is as follows:

the outstanding balance on the account is increased by the total including tax (if not paid)

the turnover figures for the account are increased by the total excluding tax

the last transaction dates are updated

the total creditors amount is increased by the total including tax, unless the invoice is also marked as paid, in which case the creditor total remains the same

an invoice transaction is written to the transaction file, followed by an analysis line for each invoice line

a payment transaction is written to the file if the invoice is marked as paid

If the invoice also updates stock control, then these are updated as follows:

the physical stock level is increased

the last transaction date is updated

the relevant stock transactions are written (one per line item)

Custom Fields
  • Release ID: Standard
Attachments Attachments
There are no attachments for this article.
Related Articles RSS Feed
Sales Credit Notes - File Updating and Ledger Controls
Viewed 1643 times since Tue, Jun 26, 2012
Application Manager
Viewed 1395 times since Tue, Jun 26, 2012
Set Application Code Formats
Viewed 1405 times since Tue, Jun 26, 2012
Application Manager Parameters
Viewed 1536 times since Wed, Jun 27, 2012
Sales Invoices - Closing Information - All Invoice Types
Viewed 1412 times since Tue, Jun 26, 2012
Default Transaction Description to Account Item
Viewed 1502 times since Mon, Jun 11, 2012
Update Existing Product
Viewed 1439 times since Tue, Jun 26, 2012
Always Change Account Items
Viewed 1618 times since Mon, Jun 11, 2012
Save and Exit - Document Design Manager
Viewed 1292 times since Wed, Jun 27, 2012
Enter Prices Inclusive of VAT
Viewed 1657 times since Mon, Jun 11, 2012