Link to Cashbook

When entering payments within the cashbook you can optionally select a job and cost code to update. If selected then, on update to the nominal/cashbook ledger, the job costing system is also updated with a ‘direct cost’ transaction and the payment value is added to the accumulated category value recorded on the job. A payment adjustment (a payment with a negative value) updated to job costing generates a ‘direct cost’ transaction with a negative value and reduces the category value recorded on the job.

When entering the analysis details for the payment one of the ‘columns’ will be defined as linked to job costing. On selection of this column the system will prompt for the job and cost code to update, displaying the title and asking you to confirm this is the required job.After confirming the job details are correct, you select the nominal expense code to update and enter the amount and VAT details for the expense (the VAT element is not posted to the job). On update to the cashbook/nominal ledger the job costing system is also updated.

Defining Payment ‘Column’ Heading