Enter Job Cost Details

This part of the user facilities defines parameter settings which determine how the transaction entry procedures operate.

Separator for hours/minutes

You may define here the separator you are going to use between the hours and minutes figures when entering from time sheets, such as ":” colon, or "-” dash, or "/” oblique.You may use any character other than the numbers 0–9. This assumes that you do not enter time solely in minutes (see the next question).

Input in minutes?

If you select this option, then entry of time sheet details will be expected in minutes only — the program converts your entries into hours and minutes on update to the files.

Input in hours?

If you select this option, then entry of time sheet details will be in decimal hours – i.e. 4 hours 30 minutes would be 4.5.

Show Employee Item No in Time Sheet Header

This option allows you to display an item from the employee cost code (entered in the time sheet ‘header’) for display/enquiry.

Use employee name as comment?

If you select this option then the employee name from the cost code file is automatically displayed when entering time sheet details. (You may accept it at the time of entry, or change it to any other comment). If you do not select this option the name/comment item is left at blank to enable you to type in your own comment.

Prompt for Total Time in Time Sheet Header

This option allows you to pre-enter a total value of time sheets to be entered on this transaction.This can be used, if entering from a totalled list, as a checking tool to ensure you have keyed in the correct hours.

Value as View Only (Timesheet Entry)

This option prevents the ability to overtype the calculated value (hours x rate) on timesheets.

Payment Types / Switch Headings

If linked to payroll and updating payroll with ‘values’ (defined within the system profiles) then these options can be ignored as the switch headings will be taken from the payroll system.If not updating values then you can define 18 ‘switches’ for payment types 7-24 entered through job costing time sheets. You could use these for extra payments such as expenses, bonuses and so on. To make use of one of the switches enter the text description for each switch you wish to allow.

Use stock description as comment?

If you select this option then the item description from the stock file is displayed automatically when you record stock issues. (You may accept this description or change it at the time of entry.) If you do not select this option then the comment field is left blank to enable you to type in your own comment or description.

Job Code per line on Stock Issues

Stock issues are usually entered one job at a time, i.e. enter the issues for a job and then update, enter issues for next job and so on, this option allows you to enter stock issues for multiple jobs in one transaction entry.

Default Cost Code on Stock Issue

Set a cost code to be used by default as the cost code for stock issues generated within job costing.

Minimum Auth Level to Alter Cost/Value

Applying to Stock Issues only here you can set an authority level below wish an operator entering stock issues cannot amend the default cost price or calculated value.

Print Stock Issue Listing

When set this enables the print of an audit trail report for the entered stock issues. The report configuration options are then displayed on exit of this parameter screen.

Show Accum Value on Timesheet Input

If set then the value of timesheets entered so far, on this input, is displayed in the timesheet header display.

Job reference as stock description?

If you select this option then the job reference from the job file is automatically copied to the description field of the stock transaction file record.

Force Job Code on Timesheets

When entering timesheets you are usually allowed the option to leave the job code blank for timesheet entries that cannot be allocated against a specific job. This option, when set, forces the input of a job code.

Stock Reference Numeric

Set to force reference input on stock issues to be numeric

Increment Stock References

If set to force stock references to be numeric, setting this option offers the next reference automatically based on the last input stock issue reference.

Show Stock Physical/Free

If set then after input of stock code in stock issue entry (but before input of cost code analysis) the selected stock items physical and free-quantity is displayed.

Only Allow if Physically Available

If set then the quantity entered to be issued is validated against the stock record’s physical quantity.

Stock Issues Report

If the option to print a stock issue listing has been enabled then a second screen of parameters is displayed following the ‘Enter Job Details’ parameter screen to enable you to configure the stock listing report.

The Stock Listing report configuration options are defined in three sections:

Job Items: Left

Job Items: Right

Cost Detail Cols

Job Items Left and Right allow you to select items for report from the job record the stock issues were posted against. Job Items Left also allows you to set the print style for the report (1-standard 80-column report, 2-condensed 132-column report, etc.)

‘Cost Detail Cols’ allows you to select items for report from the job cost transactions file showing the stock issue details.