Additional Lookups for Maintain Employee

The Employee maintenance screens within Payroll allowed the facility of one lookup database, from this release this has now been increased to three lookup databases.

Installation

Application User Facilities

New parameters have been added to the screen design within the Payroll Application User Facilities to allow definition of three lookup databases. Installer users can right click on the Payroll Employee Details menu option and select to Configure Option. Alternatively select Installation from the main menu followed by Application Manager and then Application User Facilities, select the Payroll application followed by Maintain Employee File and Add New Employees.

To update the lookup definition(s) select the Look Up option on the Design tab. Each lookup definition is prompted in turn and for each lookup you are prompted for:

Database pathname – enter the file pathname for the DFD to look-up to.

Lookup format – enter the prime-index format for the lookup DFD.

Item for Lookup – reference the item on the EMP file which allows the <F4-Select> function when adding/amending employees. You can nominate up to ten separate items on the file to lookup from to the same database, but any defined copy items are only actioned for the first lookup item.

Items to List when Selecting – enter up to five items from the lookup database to be listed when press F4 to search for a lookup value.

The size shown will default to that of the data item size. You can reduce this if required.

Set to LIFO to list the search results in reverse order (latest first) when searching on a secondary index.

Items to Copy from Lookup – reference the data item on the lookup database to be copied and set the matching data item on the EMP database to be updated.

Data items selection should be of a matching type / size.