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Accept Forward Period Dates on Automatic Imports

Datafile Software

Accept Forward Period Dates on Automatic Imports

The Datafile Accounting Calendar has a defined number of periods within the financial year and the sales, purchase and (optionally) the stock and job costing applications restrict transactions to dates entered within that period and the next period. The Sales and Purchase Batch Update processes use the run date of the update as a guide to whether the transactions imported are current period transactions or forward (regardless of date in actual import) and, if processed on an automatic run procedure, will automatically accept the forward date for processing without user intervention. The Stock and Job Costing Batch Updates, however, have always paused the automatic run and asked the operator to confirm whether transactions are to be posted in the forward period or not.

New in Release 6.5 an additional parameter has been added to the Stock and Job Costing Batch Update definitions to automatically accept a process/run date in the forward period.

 Notes

 This option only applies when the batch update is run as part of an automatic process (i.e. the batch update definition is called using parameter of 100nA)

Where the run date is before the start of the current period the system will process transactions as at the current period.Where the run date is in the forward period the system will process transactions as at the forward period.

If the run date is after the forward period then an auto-run process will exit automatically and continue with any chained processes (if part of a ProFiler Automatic menu), return to the menu (if called from within Datafile) or exit out of the system (if called from a RUN file).

Installation

Batch Update Configuration

A new parameter has been added to the Optional Features of the Batch Update configuration for Stock and Job Costing. To update select Utility Programs from the main menu followed by Sales Ledger Batch Update and then Installation Details. Select the update definition required, confirm the title and then select Optional Features. For Stock Batch Update the additional parameter is at the foot of screen 2, for Job Costing Batch Update it is at the foot of screen 1.


Auto-accept date in next or previous period – set so that if batch update run in automatic mode the system will auto accept the run date without confirmation.

  • Release ID: 6.5