11. User Instructions Datafile Software User Instructions This chapter describes how to use the Datafile Software Invoicer system. We assume that you have already learned how to sign on to your Datafile Software system and how to use the Datafile DeskTop facilities &... Read More
12. Document Processing Datafile Software Document Processing Invoice and credit notes follow a pattern which is defined by the associated document definitions.The user instructions which follow below describe all the questions which you could be asked. However, it is ... Read More
13. Sales Invoices Datafile Software Sales Invoices You use this option to prepare and print invoices for customers. The design of invoice documents and their processing is achieved using the Document Design Manager option of the Installation program and need on... Read More
14. Sales Invoices - Header Information - All Invoice Types Datafile Software Sales Invoices - Header Information - All Invoice Types Document Information After selecting the invoice layout which you wish to use for this invoice you are presented with a screen similar to that below. For all invoice type... Read More
15. Sales Invoices - Detail Line Entries - Stock and Product Invoices Datafile Software Sales Invoices - Detail Line Entries - Stock and Product Invoices Whether they are stock-linked, product-linked, or free-format invoices, the prompts follow exactly the same pattern, so are described together below. Certain inf... Read More
16. Sales Invoices - Closing Information - All Invoice Types Datafile Software Sales Invoices - Closing Information - All Invoice Types Additional Charge An additional charge can be configured for your document (Document Design parameter screen ‘Additional Charge / Overall Discount’) The form... Read More
17. Sales Invoices - Printing the Document and Updating Files Datafile Software Sales Invoices - Printing the Document and Updating Files The final stage of the invoice is to print the document and update the files. Print the Document Confirm ‘Y’ to print the document, or ‘N’ to om... Read More
18. Sales Invoices - File Updating and Ledger Controls Datafile Software Sales Invoices - File Updating and Ledger Controls When a sales invoice is posted to the ledger the following actions occur: The Outstanding Balance on the account is increased by the total including tax, unless the invoice is ... Read More
19. Sales Credit Notes Datafile Software Sales Credit Notes Sales credit notes are the reverse of sales invoices. The descriptions given under Sales Invoices can be followed exactly for sales credit notes too. You can again define up to six different layouts (exclud... Read More
20. Sales Credit Notes - File Updating and Ledger Controls Datafile Software Sales Credit Notes - File Updating and Ledger Controls When a sales credit note is generated the effect on the sales ledger is as follows: The outstanding balance on the account is reduced by the total including tax, unless a p... Read More