Document Design Manager - Page Set-up

Datafile Software

Document Design Manager - Page Set-up

When a document is first converted (or created) you are asked to enter/confirm selected page set-up details.

Paper Size – offers a drop-down list of paper sizes available. Select the paper size appropriate.

Print in Landscape– set whether the document is to be printed in landscape. Leave blank to print in portrait.

No of Columns Across / No of Lines Down – this defaults to values as previously defined on the document. Typically you would leave these values as set for your document.

These values can be amended up to 255 columns across and 132 lines down. The columns and line values form a ‘design grid’ on the document with the no of columns set controlling the number of grid start points across the page, the lines down controlling the grid points down the page (think graph paper).Text, Image and Lines do not have to start at a grid point but data items do – increasing the number of columns / grid points across the page gives you more flexibility with regards to data item positioning. Take care on increasing this value on existing documents as items starting at a particular column/grid point may overlap if you increase the number of columns.With regards to the number of lines down, again take care increasing this value on existing documents as line items may overlap – in addition though increasing this value too far may cause the print of detail lines to overlap if the font of detail items selected for print is bigger than the line height.

Start Detail Line / End Detail Line – this defaults to values as previously defined on the document. Typically you would leave these values as set. This defines the detail area where on (say) the statement the outstanding transactions are listed.

Margins – next you can set, in millimetres, the left, right, top and bottom margins. When you print a document each printer has its own internal set margin and the grid (discussed above) is fitted within this. If printing a document on multiple printers, especially when using pre-printed stationery, you should set the margins on the document equal to or greater than the largest margin of the printer(s), to ensure identical print on all printers. The Install menu on the toolbar allows the option ‘View Printers’ which enables you to perform a test print which shows the print margins (as a border on the page).

Notes

The Install menu on the toolbar (desktop) is only available for the SYSTEM user-id and for Premier users set to use the ‘Installer’ desktop.

Once you have set/confirmed the margins the document mask is displayed.

Initially the data items and text are assigned a default font as it would have printed previously – Courier New. This can be changed through the course of the document design.

Note

Previously text was created on the document by positioning the cursor and typing the required text. In converting this into the text labels of this new designer the assumption is made that text separated by a single space is part of the same label, more than one space and two (or more) separate labels are created. In this way the text heading on the document shown above ‘S A L E SS T A T E M E N T’ is converted as two labels one for ‘S A L E S’ and one for ‘S T A T E M E N T’ as the two words were separated by three spaces in the old designer
Custom Fields

Article ID: 382
Created On: Wed, Jun 13, 2012 at 4:27 PM
Last Updated On: Tue, Jun 20, 2023 at 6:05 PM

Online URL: https://kb.datafile.co.uk/article/document-design-manager-page-set-up-382.html