The Sales and Purchase Order Processing header entry screens allow you to define a lookup to another database. This new feature allows you to define a further nine lookups to that same database and define a further two new lookup databases.
The lookup database options are configured within the order header screen design and defined by selecting the option Look-up from the Tools pull-down menu.
Database Pathname - Enter the pathname for the database to look-up to.<F4-Select> is available if required.
Lookup Format - Enter the format for the prime-index of the lookup database – i.e. AAA999, UUUUUUUUUU, etc.
Item for Lookup (1-10) - Select the data item on the order header database you wish to lookup from. The first item is the primary lookup item and this is the only lookup item, against this database, that action the set copy items. The remaining nine items can lookup to the database for code validation but will not action any copy items.
Items to List When Selecting Records - Here you define the items to be listed from the lookup database when the operator presses <F4-Select>. Note this defines the items in the list; the items that can be searched upon are the prime and secondary indexes of the database concerned.
Items to Copy from Lookup - This option allows you to define copy items from the lookup database to the order header file. As discussed above any copy items are only actioned on the first lookup item, the remaining nine lookup items being used for validation purposes only. The first lookup database allows the definition of twenty copy items; the second and third databases allow the definition of ten copy items each.
After confirming the first lookup database the process is repeated for the second and third lookup databases.
Notes
The lookup databases on the first screen of the order header entry are shared between the ‘add’ and ‘amend’ screens – even where designed with separate layouts. The lookup databases are defined separately for the second screen.
The selective order header entry screen continues to allow one lookup database.
Article ID: 343
Created On: Wed, Jun 13, 2012 at 3:18 PM
Last Updated On: Wed, Jun 14, 2023 at 5:23 PM
Online URL: https://kb.datafile.co.uk/article/extra-lookup-options-in-order-header-input-343.html