Each Works Order carries an Order Status. These are pre-set codes that categorise the orders as:
A Active Order
H Held Order
F Forward Order
D Deleted Order
C Completed Order
This new feature allows for the definition of up to five user-defined status codes. You may for example use a ‘P-Picked’ status to indicate that a works order has been sent for Picking, an ‘O-Outside’ status to indicate that an order has been sent to an Outside Contractor and so on.
As part of the Change Order Status options the system will allow selection of the user-defined status codes as appropriate to the current order status.
Installation
Application User Facilities
To define the alternative status codes, select Installationfrom the main menu followed by Application Manager and then Application User Facilities. Select the Bill of Materials application before selecting Enter/Amend Orders and Optional Features. The new user-defined status options are available on screen 4.
User Defined Status Code – enter the letter for the status (reserved letters are A/C/D/F/H/Q)
Behaves as Code – enter the code the alternative letter ‘behaves as’ – for example if using ‘P-Picked’ to indicate that a works order has been sent for picking then ‘behaves as’ would be A-Active.
Description – enter short label text for the user defined status.
Notes
Internal BOM processes use the ‘behaves as’ code as the guide for processing.
Similarly, Ledger Enquiry filter options and the application report to Analyse Orders by status use the ‘behave as’ status for filters and analysis respectively.
Report, Document and Landing Page Selection Criteria options check the content of the data item so will use the user-defined value where appropriate.
Article ID: 2436
Created On: Thu, Mar 19, 2026 at 1:45 PM
Last Updated On: Thu, Mar 19, 2026 at 1:47 PM
Online URL: https://kb.datafile.co.uk/article/alternative-works-order-status-codes-2436.html