However, an additional option, available for Diamond and Premier users, allows you to save a HMRC reference number to the record to indicate you have validated the VAT Registration for the customer / supplier.
Database Changes
Changes are required to the Sales/Purchase Accounts to record the check reference. To add these items, select Installation from the main menu followed by Application Manager and then Restructure a Database. Select the Sales/Purchase Ledger application and elect to update the Live Files and then select the appropriate application file.
To insert a new item press <Enter> against a blank entry, enter the title as required and press <Enter>, select the item type (using the drop-down list if required), and depending on item type select the size required.
File Item Name Type Description
SLA/PLA VAT-CHECK-NO X (20) Holds the HMRC VAT Check Reference.
Once the required items have been recorded press the <ESC> key and select the UPDATE button to save the database changes. When prompted respond ‘Y’ to the prompts to ‘Extract Existing Data to New Database Structure’ and, if appropriate, ‘Copy Table Entries from Old Database to New Database’. Final prompts ask to ‘Remove (.OLD) Database’ and to ‘Carry Out the Same Restructure on the BASE File as well’ – respond as required. If you select to update the base file you need to manually insert the new items at the same data item positions as on the live file.
Set Database Profiles
The new reference item for the sales/purchase account are referenced via the Database Profiles. To update select Installation from the main menu followed by Application Manager and Set Database Profiles.
The new Tax Ref Check item is referenced on the Account Mandatory parameter screen.