Data Item Type Alternative Notes
EC Country X (3) Copied from accounts file; needed for EC reports
EC Tax Reg X (15) Copied from accounts file; needed for EC reports
EC Acquis Tax L K Purchase Ledger only. EC acquisition tax calculated when transaction posted
Last alloc amt L K The last amount allocated; used for printing remittance advices
Pay disc taken L K Actual payment discount taken, used for printing remittance advices
Date allocated D E Purchase Ledger only (Sales ledger has this on Transaction Optional 1 screen) This holds the date the transaction was fully allocated.
Due "AsAt" Date D E Purchase Ledger Only. Used for special forward dating terms
Qty (calc goods) K L, M Purchase Ledger Only. To allow quantity times price for gross, and saved for stock update this item holds the quantity.
Price (calc goods) K L, M Purchase Ledger Only. This item holds the cost price.
Alloc comment X (20) Optional comment when making allocations
Job Reference X (16) Sales Ledger Only. (Purchase Ledger holds this on Trans Optional 2) This holds the job reference for the transaction.
Job cost updated ? Sales Ledger Only. This is flagged to show the job file has been updated from this transaction.
Sett disc amt (2) L K, *-type Order Processing systems can calculate a second set of settlement terms for giving a smaller discount if the transaction is paid outside the first settlement period.This and the next two items store these values for memo purposes (they are not available within the allocations input)
Sett disc days (2) N T, X
Sett disc date (2) D E
Payment Type N T Sales Ledger Only. Holds the payment type when using multiple payment analysis.
Article ID: 1409
Created On: Mon, Jul 2, 2012 at 4:23 PM
Last Updated On: Mon, Jun 19, 2023 at 3:26 PM
Online URL: https://kb.datafile.co.uk/article/trans-optional-3-database-profiles-1409.html