Sales/Purchase Document Facilities

This option provides maintenance facilities for the saved document files available for both the sales and purchase ledgers.

Clear By Date

This option allows you to clear the saved documents file using date criteria. The system first asks you to confirm today’s date and then asks you for a date up to which to remove any saved documents. If the date is left blank then the system calculates the up to date based on the retention days set in the system profiles (at the time the document was created).

Clear Selective

This option allows you to selectively clear the saved documents file based on combinations of the document type, the date, the account code and the document reference.

Re-Index

This option rebuilds the index list of the saved documents.

Re-Print

This option, using the same selective capability of the clear down, allows the reprint of the saved documents.

Documents Folder

The saved document files are held in the DFCOMP file location (usually \DFWIN\DATA). For security reasons usually only in Purchase Ledger, but even more so in Payroll, you may want to specify a different location.

Article ID: 1362
Created On: Mon, Jul 2, 2012 at 2:36 PM
Last Updated On: Mon, Jun 19, 2023 at 3:40 PM

Online URL: https://kb.datafile.co.uk/article/sales-purchase-document-facilities-1362.html